The Washington State Department of Corrections (DOC) is issuing this RFQQ to solicit bids for Parenteral Products, Services and Equipment.  By law, DOC is required to provide medically necessary health care to our incarcerated individuals.

WAC 137-91-010 defines medically necessary as that care determined by DOC to:

The DOC Health Plan (HP) defines the health care services that are medically necessary and, therefore, available to its patients.

The DOC Pharmaceutical Management and Formulary Manual (The DOC Formulary) defines the process the DOC Pharmacy and Therapeutics Committee uses to assist practitioners in providing comprehensive, quality, timely and cost-effective care to patients by clearly communicating scientifically sound medication practices and creating the infrastructure necessary to implement these practices system wide.  The DOC Formulary includes a listing of medications that are available to DOC patients and a process for requesting use of non-Formulary products. 

The HP allows for the medically necessary provision of parenteral products and services including, but not limited to, anti-infective agents, pain management agents and parenteral nutrition (PN) services as authorized in the DOC Formulary.

The eight (8) facilities capable of providing parenteral administration are:

              Airway Heights Corrections Center – Airway Heights, WA

              Clallam Bay Corrections Center – Clallam Bay, WA

              Coyote Ridge Corrections Center – Connell, WA

              Monroe Correctional Complex – Monroe, WA

              Stafford Creek Corrections Center – Aberdeen, WA

              Washington Corrections Center – Shelton, WA

              Washington Corrections Center for Women – Gig Harbor, WA

              Washington State Penitentiary – Walla Walla, WA

All eight (8) of these Facilities are licensed Health Care Entities (not Long-Term Care facilities) and receive primary pharmaceutical services from an owned central pharmacy.  DOC is seeking bids from qualified contractors and seeks to establish contracts with multiple contractors to help to provide medically necessary health care to these individuals. DOC is seeking support from an external vendor for PN services and emergent parenteral products not available within our system for our facilities capable of providing parenteral administration.

1. 1. SCOPE OF WORK

1. General Description: At the DEPARTMENT’S request, the successful contractor(s) will prepare and deliver Parenteral Products, Services and Equipment  to the ordering facility.
2. Specific Requirements:
   • PN Products 

1. The first bag of any PN prescription shall be delivered to the DEPARTMENT within 24 hours of an order from DOC to contractor;
2. Subsequent routine deliveries of PN bags shall arrive at DOC by 5:00 p.m on the day that the bag is needed to ensure continuity of care;
3. Contractor shall not charge the Department for any PN bag delivered more than 24 hours after it was ordered by DOC;
4. Contractor will deliver PN bags to ensure continuity of care including delivery on weekends and holidays as needed;
5. Each PN bag shall contain enough supplement to maintain a patient for at least 24 hours;
6. Services provided by the successful contractor(s) shall conform to standard industry practices and all rules and regulations applicable to the services performed under the terms of any resulting contract;
7. Contractor may upon request review patient lab results provided by DOC for PN patients, alter PN composition based upon the lab results if necessary, and then prepare and deliver the modified PN product to DOC;

1. • All other parenteral products including controlled substances
1. The first 24-hour supply of any other prescription parenteral product shall be delivered to the DEPARTMENT within 8 hours of an order from DOC to contractor;
2. Subsequent routine deliveries of parenteral products shall arrive at DOC by 5:00 p.m. on the day that the bag is needed to ensure continuity of care.;
3. Contractor shall not charge the Department for any product delivered more than 24 hours after it was ordered by DOC;
4. Contractor will deliver up to a maximum of a 7-day supply of medication when ordered including, if necessary, on weekends and holidays to ensure continuity of care;
5. Services provided by the successful contractor(s) shall conform to standard industry practices and all rules and regulations applicable to the services performed under the terms of any resulting contract;
6. Contractor may review, upon request, and to the extent available, any applicable lab results, health assessments, or drug utilization review information related to each patient specific order provided by the DOC.  Contractor and DOC acknowledge and agree that the DOC’s health services staff will remain responsible for the clinical management of the patient and their response to therapy.

1. • General
1. The successful contractor(s) agrees to accept return of physically or chemically damaged bags or of bags mixed incorrectly.  Contractor shall give DOC full credit for the purchase price of any bag so returned. 
2. Contractor agrees to deliver a replacement bag to DOC within four (4) hours of notification of a damaged or improperly mixed bag, even if replacement must occur before contractor has recovered the original bag from DOC.  Replacement of a damaged or improperly mixed bag within four (4) hours is the only situation wherein DOC may accept sub-contracted services from contractor. Contractor must request advance written approval from DOC before using sub-contractor services. Contractor shall be liable for the acts and omissions of any sub-contractor.  In no event shall the existence of the subcontract operate to release or reduce the liability of the contractor to the Department for any breach in the performance of the contractor’s duties.  This does not include contracts of employment between the contractor and personnel assigned to work under any resulting contract.  Additionally, the Contractor is responsible for ensuring that all terms, conditions, assurances and certifications set forth in a resulting contract are carried forward to any subcontracts.  Contractor and its subcontractors agree not to release, divulge, publish, transfer, sell or otherwise make known to unauthorized persons personal information without the express written consent of the agency or as provided by law.

For more information: https://pr-webs-vendor.des.wa.gov/ Ref#:RFQQ K13020