NOTICE TO CONSULTANTS

FOR RFP #956

PRJ0004339/353822 – VAST Traffic Signal Software and ATMS Replacement Feasibility Study

Federal Aid CM-9906(067)

CLARK COUNTY solicits interest from consulting firms with expertise in in Intelligent Traffic Systems (ITS) and Traffic Technology design and build services. This agreement may extend out approximately three years in duration with the option for the COUNTY to extend it for additional time and money if necessary. Consultants will be considered for the work described below.

CLARK COUNTY reserves the right to amend the terms of this “Request for Proposal” (RFP) via addenda, or to withdraw the RFP at any time, regardless of how much time and effort consultants have spent on their responses. CLARK COUNTY also reserves the right to retain the services of the successful firm(s) for any subsequent phases associated with this project.

Article I. Project Description

The ITS‑based design and engineering work to be performed by the CONSULTANT consists of completing a full Systems Engineering and Concept of Operations analysis to evaluate the feasibility of transitioning Clark County and its VAST partners (WSDOT, City of Vancouver, and multiple small cities) to a unified vendor for traffic signal controller hardware, software, and Advanced Traffic Management System (ATMS) operations. The CONSULTANT will review the existing ATMS.now platform, assess alternative technologies, evaluate system capabilities and field-device compatibility, support development of vendor selection criteria, and assist the County in determining the most suitable path forward.

The region (Clark County, WSDOT, and the small cities) are working toward long‑term alignment on a common ATMS platform to improve interoperability, real‑time operations, coordinated incident response, and consistency in traffic management across jurisdictions. Clark County currently hosts the central ATMS server for most partners, making system-wide compatibility essential for successful deployment.

The major features of the project are as follows:

1. Conduct a full Systems Engineering analysis to determine whether transitioning to a new signal controller hardware/software platform and ATMS vendor is recommended.
2. Develop a Concept of Operations (ConOps) defining operational objectives, user needs, stakeholder roles, and future-state system functionality.
3. Perform a comprehensive comparative assessment of available ATMS vendors and controller solutions, including:

a. Assessment of advanced capabilities, stability, interoperability, and data integration;
b. Evaluation of compatibility with existing county and partner field devices;
c. Review of vendor support, maintenance costs, and long-term operational sustainability.

4. Support Clark County and WSDOT in developing selection criteria to evaluate and score potential vendor systems.
5. Provide planning‑level cost estimates for potential future implementation, including hardware, software, training, integration, and migration from existing federally funded equipment still within its useful life.
6. Consultant engagement and coordination with County Traffic Engineering, WSDOT, and partner cities throughout development.
7. The schedule of work is expected to last approximately 16 months, beginning no earlier than September 2026 and concluding by December 31, 2027. Actual schedule milestones will be refined with the selected CONSULTANT.
8. Adherence to state and federal requirements are essential. Any responders to this RFP must be certified with WSDOT to contract under the LAG Negotiated Hourly Rate contract, and the resulting documentation must comply with WSDOT ITS Guidelines (Chapter 1050), LAG requirements (Chapter 31), and all Federal funding requirements.
9. The project will be federally funded through the Congestion Mitigation and Air Quality (CMAQ) program, with WSDOT and local matching funds. SAM registration is required and must be included in the proposal.

By completing this evaluation, Clark County and its regional partners will be positioned to enhance system reliability, improve interagency coordination, and reduce congestion through consistent traffic management practices. The work lays the foundation for future regionwide ATMS modernization, expanded intelligent transportation capabilities, and opportunities for collaborative operations across jurisdictions.

Article II. Evaluation Criteria

Criteria for evaluating and ranking submittals will include the following:

1. Project Team – Qualifications/Expertise of Firm, Proposed Project Manager and Team to include coders, developers and project staff applicable to the needs of this ITS Project.
2. Management Approach – Communication, SBE Plan, QA/QC Plan  
3. Respondent’s Capabilities – Ability to meet schedule, familiarity with WSDOT ITS standards, past performance/references
4. Project Approach and Understanding

Contract Type and Payment Method

The solicited services are divided into phases whereby the specific scope of work and associated costs may be negotiated and authorized by phase as the project progresses. A written supplement to the agreement will be required if work falls outside of the scope of the original agreement. The method of payment shall be through the LAG negotiated hourly rate contracts. The contract shall specify a maximum amount payable which is not exceeded unless adjusted by a contract modification.

Article III. Submittal

Submittals should include the following information on the outside envelope/package: RFP Number; Title; and Name and Address of the Proposer.

Submittal requirements, additional information and contact information can be found in the full

Request for Proposal document available at: https://clark.wa.gov/internal-services/request-proposal-1

Proposals shall be received in the CLARK COUNTY PURCHASING OFFICE, 1300 FRANKLIN STREET, SUITE 650, VANCOUVER, WASHINGTON 98660 until, but no later than, 11:00 a.m. on Wednesday, July 1, 2026.

Article IV. Americans with Disabilities Act (ADA) Information

CLARK COUNTY, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing ADA@clark.wa.govor by calling 564-397-2322.

Article V. Title VI Statements

CLARK COUNTY, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

For questions regarding Clark County Public Works’ Title VI Program, or for interpretation or translation services for non-English speakers, or otherwise making materials available in an alternate format, contact Clark County Public Works’ Title VI Coordinator via email at CCPW-TitleVI@clark.wa.govor phone 564-397-4944. Hearing/Speech impaired may call the Washington Relay Center at 711.

La políza del condado de Clark es garantizar que ninguna persona por motivos de raza, color, origen nacional o sexo según lo dispuesto en el Title VI of the Civil Rights Act de 1964, según enmendada, sea excluida por participar en, ser negado los beneficios de, o ser discriminado por cualquier programa o actividad patrocinada por el condado. Para preguntas relacionadas con el programa de Title VI de Obras Públicas del condado de Clark, o para servicios de interpretación o traducción para personas que no hablan inglés. O para que los materiales estén disponibles en un formato alternativo, comuníquese con el coordinador del Title VI de Obras Públicas del condado de Clark por correo electrónico a CCPW-TitleVI@clark.wa.govo por teléfono a 564-397-4944. Las personas con problemas de audición / habla pueden llamar a Washington Relay Center al 711.

Политика округа Кларк заключается в том, что никого нельзя отстранять от участия, лишать льгот или подвергать дискриминации по признаку расовой принадлежности, цвета кожи и национального происхождения в рамках любой деятельности округа Кларк, как это предусмотрено разделом VI Закона о гражданских правах 1964 г. и сопутствующими законами. Эта политика распространяется на всю деятельность округа Кларк, в том числе на его подрядчиков и всех, кто действует от имени округа Кларк. Эта политика также распространяется на деятельность любого департамента или учреждения, которому округ Кларк предоставляет федеральную финансовую помощь. Федеральная финансовая помощь включает в себя гранты, обучение, использование оборудования, передачу избыточного имущества и другую помощь.

Политика Округа Кларк состоит в том, чтобы гарантировать, что ни один человек не зависимо от расы, цвета кожи, национальности или пола - как это предусмотренно Разделом VI Закона о Гражданских Правах от 1964 года с поправками - не должен быть исключён из участия, или получить отказ в выгодах, или в иной форме быть ущемлён в любой программе или деятельности, спонсируемой Округом Кларк. По вопросам, связанным с Программой Раздела VI департамента Общественных работ Округа Кларк, или по вопросам перевода для людей, говорящих на ином языке кроме английского, или для получения материалов в альтернативном формате, обращайтесь к координатору Раздела VI департамента Общественных работ Округа Кларк по электронной почте CCPW-TitileVI@clark.wa.gov или по телефону 564-397-4944. Люди с нарушениями слуха или речи могут обратиться в Вашингтонский центр переключения по номеру 711.