WEBS Posting Information - 

Customer Reference Number: RFP23-019

Agency: Military Department 

Scope of Work of the Procurement.    WMD is looking to acquire and employ a commercial off the shelf (COTS) cloud-based software solution to automate its project management program.  The comprehensive project management solution should effectively manage (according to industry best practices) the following:

• Project life-cycle
• Project resource allocations
• Project budgets
• Project risks
• Project communications.

The software solution should meet the following criteria:

• Scalable cloud-ready solution
• Mobile access
• Budget tracking
  • Estimating costs
  • Multiple funding sources tracked separately
  • Modification and change order cost tracking
  • Self-updating cost estimating database
• Schedule tracking:       projects, sub-projects, and tasks
• Central repository:      ability to manage multiple portfolios separately with roll-up feature for an organization view.
• Document management
• Ability to perform “if-then” analysis by portfolio
• Track projects from ideation to conclusion
• Project prioritization
• Flexibility for a range of project types; e.g., design-build and design-bid-build
• Allow for sub-projects to major projects
• Track post-project evaluation and lessons-learned data
• Allow for team collaboration (internal and external users)
• Resource capacity planning/tracking
• Real-time status reporting
• Real-time status dashboard
• Automation of repeatable project and tasks
• Configurable project templates
• Inclusion of geospatial data for each project or sub-project
• User-friendly communication through the application or easy downloads to e-mail for communication purposes
• Compatibility with Office 365 (Outlook, Word, Excel, SharePoint, etc.)
• Flexible so users for small projects do not find it burdensome while users for large construction projects will find it comprehensive enough
• Ability to include photos and documents to each project and sub-project
• Ability to link to any post-project digital files; e.g., as-built drawings and manuals
• Report and chart generation
• E-mail reminders when due dates are approaching
• Approval workflow
  • Project approval hierarchy
  • Authorization approval levels
  • In-turn approval routing
• In-system communication capability
• Task assignment and editing capabilities
• Asset life-cycle management

Other Requirements:

• Training on the software, either virtual or in-person at Camp Murray, is a requirement. Please include a training plan in your proposal.
• The contractor must be able to work with the Federal Government & Department of Defense.
• Demos on the software must be available upon request from the WMD prior to contract execution.
• The exact number of users is to be determined. If pricing is based off users, please include the per user price. Please include if there is a difference between users who have edit capabilities and those who have view only permissions.