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2021099 2022 Business Area Grind and Overlay Call for Bids





2022 Business Area Grind and Overlay


Engineering Services File No. 2021099



This project consists of the construction of approximately 45,650 square yards of 2-inch thick HMA pavement, 2700 square yards of pavement repair, 23,300 square yards of grinding, 895 square yards of sidewalk, 7 new drainage structures and 32 retrofits, 70 feet of 6 inch water main, 160 feet of 12 inch water main, sundry utility adjustments, and other related miscellaneous items.


The City of Spokane will receive bids until 1:00 p.m. June 5, 2023, for the above project located in Spokane, Washington, in accordance with the Contract Documents on file at the Department, Engineering Services. Bids shall be delivered by hand, mail or courier service to City Hall, 808 W. Spokane Falls Blvd. Spokane, WA 99201. Hand delivered bids shall be delivered to the first floor of City Hall between noon and 1:00 p.m. on bid opening day to the purchasing agent present. All bid packages shall be in sealed envelopes marked with the following text:  “Attn: Purchasing - Bid Documents Enclosed, YYY Project”, where YYY is the project name.


The bids will be publicly opened and read at 1:15 p.m. online using Microsoft Teams. If you would like to view the bid opening, please utilize one of the following options: to watch, go to our website: click on the link to the Microsoft Teams meeting on the right-hand side of the page.  Alternatively, it may be simpler to listen by phone, which can be done as follows: call (323) 618-1887, then enter the access code 533 854 149 followed by #.


The City of Spokane, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.


Bids shall be submitted on the forms provided in accordance with the provisions of the Specifications.  Irregular bid proposals will be rejected in accordance with the specifications.


Cashier’s check, a certified check or surety bond in the sum of five percent (5%) of the Total Project Bid must accompany the copy of the bid filed with the City Clerk.  Successful bidder shall execute the Contract within FIVE (5) calendar days after receiving the Contract.  Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated herein, the bid proposal deposit shall be forfeited to the City of Spokane.


The City of Spokane will normally award this Contract or reject bids within FORTY-FIVE (45) calendar days after the time set for the bid opening.  If the lowest responsible Bidder and the City of Spokane agree, this deadline may be extended. If they cannot agree on an extension by the 45-calendar day deadline, the City of Spokane reserves the right to Award the Contract to the next lowest responsible Bidder or reject all Bids.


Note regarding new specifications: The City of Spokane is using WSDOT’s 2023 Standard Specifications.


Note regarding new apprentice program requirements:  Section 1-07.9(3) herein has been substantially revised including a new bid item and larger penalties for non-compliance.


In accordance with SMC 7.06.500 and RCW 39.04.350(1), the low bidder shall complete the Supplemental Bidder Responsibility Criteria form located in Appendix B.  Failure to promptly submit the form including supporting documentation if required may delay award of the Contract. 


****Time is of the essence due to the length of the construction window and/or the time of year in which the project is being constructed. Please note that various award phase steps have shorter than normal time frames as detailed in section 1-03.3, 1-08.4, and 1-08.5.


Advertisement Dates:

Gazette: May 10, 17, 24 and 31, 2023

Closing Date: 
Tuesday, June 6, 2023
City of Spokane
Point of Contact: