SCOPE OF WORK

The Consultant shall perform the Services on an as-needed-basis.  The Consultant understands that this is an as-needed Contract with no specific scope of work or payment authorized and that there is no guarantee for any specific amount of work to be assigned under this Contract.  Actual work shall be assigned by separately executed Work Orders (see Exhibit A for a sample Work Order document).  The Consultant shall provide timely response to completing the work assigned in Work Orders.  Consultant shall perform its duties under this Contract with the care, skill, prudence, and diligence that a reasonable, professional consultant would exercise in similar circumstances.

Work Order Placement.  When work is required under this Contract, SHA will contact the Consultant. The Consultant will be provided information regarding the services required and will be given an opportunity to ask questions.  SHA and the Consultant shall negotiate the cost and scope of work.  A Work Order will be prepared describing the Service required, the cost, schedule, and the work products to be delivered.  The Work Order shall be signed by both parties.

SHA may desire to have the Consultant render services in connection to a Work Order in addition to the items specified in the Scope of Work of that Work Order.  Such services shall be considered extra work and will be specified in a Change Order to the Work Order, which shall set forth the nature and scope of the additional work as well as the level, maximum amount, and methods of compensation to the Consultant for the additional work to be performed.  Such additional services shall not be performed or initiated until a Change Order authorizing such work is executed by both parties.

SHA does not guarantee that work orders will be issued on a regular basis or that the value of all issued work orders will total a specific contract value.  More than one firm may be selected, and SHA has the right to determine how to distribute the work.

Services will be provided in connection with properties located within the City of Seattle.  Properties may or may not be owned by SHA.  Properties may or may not be vacant, and non-vacant properties may or may not be occupied at the time the services are rendered.

The consultant may be required to perform some or all of the following:

1. Forensic investigations and reports
2. Review of site surveys, geotechnical reports, preliminary studies, engineering reports, plans, and/or and title reports
3. Preliminary site reconnaissance and reporting including evaluation of off-site utilities relevant to the site and analysis of capacity.
4. Analysis, design, permit submission, and construction documents for the following:
   1. infrastructure master planning
   2. jurisdiction as-built research including possible public records request
   3. site demolition and phasing
   4. temporary erosion and sedimentation control
   5. temporary and permanent dewatering and stormwater management
   6. site grading and drainage
   7. roadways, sidewalks and other off-site improvements
   8. utility systems and services
   1. site retaining structures
   10. street and site lighting
   11. landscape design
5. Preparation and submittal of Street Improvements Plans
6. Preparation and submittal of Utility Major and Minor Plans
7. Coordination with City utilities, franchise utilities, and other City departments
8. Preparation of Design Review documents related to the consultant’s work
9. Development of project cost estimates
10. Assist in preparation of bid documents for contractor selection
11. Construction monitoring and administration of the construction contract
12. All other services normally provided by Civil Engineers for which licensure by the State of Washington as a professional engineer is required or normally provided.

Services related to any of the foregoing may require the use of other design professionals, whether subconsultants or not, including but not limited to land surveyors, Architects, landscape architects, arborists, structural engineers, MEP engineers, transportation engineers, construction managers, and cost estimators.

Pre-Submission Conference:  Those interested in responding to the Request for Qualifications (RFQ) are strongly encouraged to attend a Pre-Submission Conference at 11:00a.m., on Friday, August 18, 2023.  The Conference will be held online on Teams:

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Obtaining the RFQ:  Visit our website at https://www.seattlehousing.org/do-business-with-us/solicitations to obtain a copy of the RFQ.  Any addenda issued for this RFQ will be published at the above-referenced website and submitters are responsible for checking the website prior to submission of Submittals for any addenda.  If you are unable to download the RFQ or addenda, you may e-mail the Sr. Contract Administrator at purchasing@seattlehousing.org.

Questions:  Any questions or requests for further information must be submitted in writing no later than 4:00p.m., on Monday, August 21, 2023, to the Contract Administrator noted above by e-mail at purchasing@seattlehousing.org, or by mail at the address below.

Submission Deadline:  Submitters responding to this RFQ shall submit one original electronically.  Submittals must be received not later than 2:00p.m., on Friday, September 1, 2023. Submittals to be sent to the purchasing@seattlehousing.org email address.  Faxed submittals will not be accepted.

Seattle Housing Authority

Purchasing Division

Attention: Veronica Sharp, Design and Construction Contract Administrator

190 Queen Anne Avenue North

P.O. Box 19028

Seattle, Washington 98109-1028

Diversity: SHA strongly encourages minority-owned and women-owned businesses, socially and economically disadvantaged businesses, HUD Section 3 businesses, and small businesses to submit or to participate in a subcontracting capacity on SHA contracts.

Rights Reserved:  SHA reserves the right to waive as an informality any irregularities in submittals, and/or to reject any and all submittals.

Michael Tarantino

Interim Director of Procurement and Contracts