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Bond Arbitration Rebate Analysis, Seattle WA

Informal Solicitation No. 5200

For full details please see: PDF

Bond Arbitration Rebate Analysis


Important Information:

  • Solicitation Issued:  Wednesday, April 24, 2019
  • Deadline for Questions:  2:00 p.m., P.D.T., on Thursday, May 2, 2019
  • Submittals/Proposals Due:  2:00 p.m., P.D.T., on Monday, May 20, 2019
  • SHA’s Contact:  Name:  Don Tucker, Sr. Contract Administrator        
  • E-Mail Address:

The Seattle Housing Authority (SHA) for itself or as an agent for another SHA related entity (hereinafter “SHA”), is soliciting Submittals/Proposals from qualified individuals and businesses interested in performing the following:


Project Description:


The Seattle Housing Authority (SHA) is a public body corporate and politic that provides affordable housing to about 34,000 low-income people in Seattle.   Professional services are required from time to time to provide specialized experience and technical competence for some non-routine projects.  SHA has various tax-exempt bond issues that, over the next few years, will require an arbitrage calculation on their fifth, tenth, and fifteenth year, as required by the trust indentures.  It is anticipated that additional bond issues may also require these services.


Scope of Work:


The Scope of Work is as follows:


  1. Provide arbitrage compliance planning;
  2. Calculate the amount of SHA’s arbitrage liability;
  3. Deliver appropriate documentation to support all calculations;
  4. Make recommendations for changes in record keeping and investment policies with regard to bond proceeds;
  5. Advise SHA on changes in related Federal or State regulations;
  6. Assist SHA in the event of an IRS inquiry;
  7. Provide a legal opinion confirming that rebate calculations are in compliance with rebate regulations and related laws;
  8. Consult with SHA personnel on a regular basis with regard to the following:
  1. Technical application of the Treasury regulations;
  2. Pending or finalized modifications to the Treasury regulations;
  3. Optimal investment vehicles for upcoming and outstanding bond issues, as requested by SHA;
  4.  Modifications to SHA’s record-keeping procedures that may make the administration of the engagement more efficient; and
  5. Questions about investments, financial structures or the Treasury regulations not anticipated in the Bond Rebate Analyst’s response to the solicitation.
  1. Other related services, including additional bond issues that may become necessary, as requested by SHA.  Rates/cost to be negotiated at that time.


Schedule:  It is anticipated that the work will be performed between June 1, 2019 and May 31, 2024.


Anticipated Contract Duration:  SHA expects to execute a Contract for the requested services for the scheduled dates shown above.  If necessary, and at SHA’s option, time extensions and appropriate scope and compensation adjustments may be made by Change Orders to the Contract.


Estimated Amount:  The estimated range of cost for the Contract to be executed based on this solicitation is between $5,000.00 and $15,000 per year.


Women and Minority Business Enterprise (WMBE) Inclusion:  SHA requires submitters to make good-faith efforts to meet SHA’s 14% aspirational WMBE goal and provide meaningful opportunities to WMBE firms to participate in the direct performance of commercially useful work as part of the proposed Project Team. 


Cooperative Purchasing:  RCW 39.34 allows cooperative purchasing between public agencies (political subdivisions) in the State of Washington.  Public agencies that file an Interlocal Joint Purchasing Agreement with SHA may also wish to procure the services herein offered by the successful party.  The successful party shall have the option of extending its offer to SHA to other agencies for the same cost, terms and conditions.


SHA does not accept any responsibility for agreements, contracts or purchase orders issued by other public agencies to the successful party.  Each public agency accepts responsibility for compliance with any additional or varying laws and regulations governing purchase by or on behalf of the public agency.  SHA accepts no responsibility for the performance of the successful party in providing services to other public agencies, nor any responsibility for the payment price to the successful party for other public-agency purchases.


Contents Required in Your Submittal/Proposal:  Your Submittal/Proposal must include:


  • A cover letter that includes:
  1. An expression of your interest in performing the work
  2. The name, telephone number and e-mail address of who your contact person is for this solicitation
  3. Signed by a principal or officer of the firm authorized to execute contracts or other similar documents on the firm’s behalf
  • Your response to each of the Evaluation Criteria noted in the table below:
  • A list of three references that includes:
  1. Agency or business name of client
  2. Contact person at that agency or business
  3. Address of agency or business
  4. Telephone number and/or e-mail address for the Contact person


Your submittal/proposal shall not exceed ten (10) pages.  Your cover letter and any forms required to be included with your submittal/proposal do not count toward the maximum number of pages.


Attachments to be included with Your Submittal/Proposal:  You must complete and attach the forms listed below with your submittal/proposal:


  • Vendor Fact Sheet
  • Section 3 Business Certification and Resident Employment Plan
  • Suspension and Debarment Compliance Certificate for Consultant and Sub-Consultants
  • Certifications and Assurances Form
  • Certifications and Representations of Offerors – Non-Construction Contract (form HUD-5369-C)
Closing Date: 
Monday, May 20, 2019