Invitation to Bid

CITY OF SHELTON

PROJECT NAME: Safe Routes To School

ESTIMATED COST: $850,000 to $950,000

BIDS DUE: January 18, 2024 at 10:00 a.m.

PRE-BID MEETING: N/A

Sealed bids for the above improvements will be received by the City Clerk of the City of Shelton, until 10:00 a.m., Thursday, January 18, 2024. Bids received after the time fixed for Bid Opening will not be accepted or considered. The official time for determining whether a bid has been submitted in a timely manner is based on the computer time clock at the second floor reception desk. Bids received prior to the deadline will be publicly opened and read aloud shortly after the deadline, in one of the meeting rooms located on the First Floor of the Shelton Civic Center located at 525 West Cota Street.

Delivery of Proposal: Bids may be mailed to The City of Shelton, 525 W Cota Street, Shelton, WA 98584 or hand delivered or delivered by carrier to the reception desk on the Second Floor of City Hall, located at the same address; no emailed submissions will be accepted. All proposals must be securely sealed and clearly marked on the outside of the envelope, “Safe Routes to School Project Bid”.

All bid proposals shall be accompanied by a proposal guarantee (certified or cashier’s check or approved bond) payable to the City of Shelton in an amount not less than five percent (5%) of the amount of the proposal price. Should the successful bidder fail to enter into such contract and furnish satisfactory performance bond within the time stated in the specifications, the bid proposal deposit shall be forfeited to the City of Shelton. No bid shall be considered unless accompanied by such bid proposal deposit.

The City of Shelton reserves the right to waive informalities in the bidding, accept a Proposal of the lowest responsible bidder, reject any or all bids, republish the Invitation to Bid, revise or cancel the work, or require the work to be done in another way if the best interest of the City is served.

Solicitation Documents: Contract Bid documents are available free of charge on the City of Shelton’s on-line plan room at Builder’s Exchange located at www.bxwa.com or on the City Website at www.sheltonwa.gov.

Scope of Work: This Contract provides for pedestrian improvements on North 9th Street, W Franklin Street, North 7th Street, and Shelton Springs Road. The project will include, but not be limited to, traffic control, paving, striping, and other related work in accordance with the contract plans, special provisions, and the 2023 WSDOT/APWA Standard Specifications.

The Contractor will have 60 working days to complete the work in compliance with all applicable laws and regulations.

The Engineer’s estimated range for this project is between $850,000.00 and $950,000.00. Prevailing Wages shall be paid.

Pre-Proposal Meeting: A pre-proposal meeting will not be held.

Inquiries: Written questions regarding the project may be directed to the Procurement & Contracts Manager, Brooke Kilts, at brooke.kilts@sheltonwa.gov. In your email subject line, reference the project title. All questions must be in the body of the email rather than in an attachment. No response will be made to questions unless they are submitted in writing to the person noted above and received by 10:00 a.m. on January 11, 2024. The City will not be responsible for unsuccessful submittals of questions.

Responses to questions received by the deadline will be distributed to all bidders registered on the project through Builder’s Exchange, as well as posted to the City’s Bidding Opportunities webpage. The City reserves the discretion to group similar questions to provide a single answer or not to respond when the requested information is confidential. The answers are not typically considered an addendum.

The City of Shelton, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing the Human Resources Department at HR.support@sheltonwa.gov or by calling collect (360) 426-9731.

The City of Shelton, in accordance with the provisions of Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Discrimination is prohibited. Each Bidder, contractor, or subcontractor (hereinafter the Contractor) shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Contractor, on the basis of race, color, religion, creed, sex, age, national origin, marital status, or presence of any sensory, mental, or physical handicap, or any other legally protected status.

The City of Shelton reserves the right to reject any and all bids and to waive minor irregularities.

(Signed): JAY HARRIS

PUBLIC WORKS DIRECTOR

Dates of publication in the Shelton-Mason County Journal: December 21st and 28th, 2023

Dates of publication in the Seattle Daily Journal of Commerce: December 21st and 28th, 2023

Also published on the following websites:

Builder’s Exchange of Washington, Inc.

City of Shelton

State Office of Minority and Women’s Business Enterprises (OMWBE)