Citywide Systemic Pedestrian and Bicyclist Data Collection City of Everett WO# PW3840
Federal Aid # HSIP 000S718

Notice is hereby given that "Statements of Qualifications" will be received by the City of Everett until August 6, 2025 for traffic data collection related to the Citywide Systemic Pedestrian and Bicyclist Data Collection Project, located in Everett, Washington.

PROJECT OVERVIEW

Collect pedestrian, bicyclist, and vehicle turning movement data.

SCOPE OF WORK

Collect pedestrian, bicyclist and vehicle turning movement count data for sites shown in Attachment A. Data to be used to update the agency’s systemic safety analysis.  

The project is expected to start Summer 2025 and end Summer 2026.

Conditions of the Agreement

This project has a mandatory 16% Disadvantaged Business Enterprises (DBE) goal for the Consulting Agreement. A DBE list can be obtained at the following link: https://omwbe.wa.gov

The agreement will be project-specific, and the method of payment will be a negotiated hourly rate.

Federally funded projects will be required to meet federal Equal Employment Opportunity (EEO) requirements. Please note that federal funds will be used for this project.

SUBMITTAL AND EVALUATION PROCESS

Submittals will be evaluated using the following criteria:

Organization and Completeness of Submittal Response

Project Manager's Qualifications and Experience

Firm's Qualifications and Experience

Relevant Experience

Assigned Project Team

Technical Skills

Project Approach and Schedule

Methodology

Work Plan

Communication

Similar Projects/References

Past Performance

Strength of Reference

Selection Criteria

Statements of Qualifications will be the basis for determining which consultant will be selected either directly from SOQs or for interviews from the SOQs review. The City will evaluate Statements of Qualifications using the following criteria (100 points maximum)

Qualifications/Expertise of Proposed Project Manager (25 points)

The City desires an experienced project manager capable of providing direction and oversight for Traffic Data Collection. Describe the proposed project manager's prior experience managing a systematic collection of nonmotorized and vehicle count data.

Demonstrate the project manager's familiarity with relevant state (WSDOT) and federal (FHWA) regulations and procedures, and the ability to manage all of the following within a project:

Project schedule

Scaling the team to the project

Multijurisdictional coordination

Multidisciplinary coordination

Familiarity with Local Agency led projects

Changes that arise throughout the life of the project

(Please note: If his or her team is shortlisted, the project manager in the Letter of Interest will be required to represent the project at the subsequent interview. Also, if selected for this project, the City will require that the interviewed project manager remain as the day-to-day contact for this project throughout the duration of the contract, unless a suitable replacement is approved by the City.)

Qualifications/Expertise of Proposed Project Team (25 points)

Describe the relevant, recent experience of your proposed team members relating to the project at hand.

Include the team's experience with vehicle and nonmotorized count collection, prioritization of various count locations, peak hour selection, and time of year considerations.

Project Work Plan and Schedule (30 points)

Describe your proposed work plan elements for this project, including assumptions and the decision­ making process. Identify key issues and critical milestones for the project, project risks and how they can be managed, and how the work plan incorporates least cost solutions.

Explain how the project manager will maintain communication between the City contact(s), other project team members, including subconsultants, and various involved stakeholders. Describe what techniques or tools the project manager will use to ensure that all project team members are completing their tasks as assigned and on schedule, and how the project manager will report this information to the City's project manager. Describe the project manager's experience with using MS Project or other project management software.

Explain how the consultant intends to meet the mandatory DBE goal of 16% and provide supporting contact information of the selected DBE.

Consultant References (20 points)

Provide recent letters of recommendation from previous clients for similar projects.

The statements of qualifications shall be limited to twenty (20) single-sided, 8 ½" x 11" pages. Six (6) additional sheets will be allowed for letters of recommendation from previous clients. No additional information or pamphlets will be considered by the selection committee.

AMERICANS WITH DISABILITIES ACT (ADA) INFORMATION

The City of Everett, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Shaun Bridge at SBridge@everett wa.gov or by calling 425-257-8823.

TITLE VI STATEMENT

The City of Everett, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

SUBMITTAL DUE DATE AND TIME

Please submit six (6) copies of the Statement of Qualifications to:

Klayton Leingang, P.E., Associate Engineer

City of Everett Public Works - Engineering Division

3200 Cedar Street

Everett, WA 98201

Postmarked no later than August 6, 2025. No submittals will be accepted after that date. Any questions regarding this project, solicitation, and submittal should be directed to Klayton Leingang via email at KLeingang@everettwa.gov.

Published: July 8 and July 15, 2025

Attachment A