INVITATION TO BID

 

5121 – Common Area Lighting Retrofit

 

PROJECT DESCRIPTION:  This is a multi-site project to replace common area lighting fixtures in 16 public housing communities with energy efficient hardwired LED fixtures.  The project seeks to maximize energy efficiency and reduce energy consumption as part of the Seattle City Light Multifamily Common Area Lighting Program.  Common areas include, but are not limited to:  stairwells, corridors, community rooms, exterior pathways, parking areas, and entry lighting.  Approximately 4300 light fixtures are targeted for replacement, lamp retrofit, or removal.

 

LOCATION:  The project is located at various Seattle Housing Authority Sites.

 

ESTIMATE:  The estimate for this project is between $730,000 and $990,000

 

BID SUBMITTAL:  Sealed bids will be received for this project by the Seattle Housing Authority (SHA) at its offices at 190 Queen Anne Avenue North (5th Floor), Seattle, Washington 98109, only up to 1:00 PM, on November 16, 2018 after which time bids will be publicly opened and read.  Bids received after 1:00 PM will not be accepted or read.

 

The outside of all bid envelopes must be clearly labeled with the following information: "Bid Documents," name of project, date and time of opening, the bidder’s business name, address, and telephone number.

 

PRE-BID SITE VISIT:  Two pre-bid site visits will be held for this project.

 

The first pre-bid site visit will be held starting at 9:00 AM, on October 25, 2018 and go through October 26, 2018. Each day potential bidders will be taken through multiple buildings.  Prospective bidders should meet on the first day starting at Barton Place, 9201 Rainier Ave S.

 

The second pre-bid site visit will be held starting at 9:00 AM, on October 30, 2018 and go through October 31, 2018. Each day potential bidders will be taken through multiple buildings.  Prospective bidders should meet on the first day starting at Barton Place, 9201 Rainier Ave S.

 

All prospective bidders are strongly encouraged to attend. Non-attendance on the part of the Bidder shall not relieve the bidder of any responsibility for adherence to any of the provisions of the bid documents or any Addenda.

 

OBTAINING BID DOCUMENTS:  PLANS, SPECIFICATIONS, ADDENDA, AND PLANHOLDER’S LIST for this project will be available on-line through Builder’s Exchange of Washington, Inc. at http://www.bxwa.com.  Access to project bid documents is provided to Prime Bidders, Subcontractors, and Vendors by going to http://www.bxwa.com and clicking on "Posted Projects", "Public Works", "Seattle Housing Authority", and “Projects Bidding”.  This online plan room provides Bidders with fully usable online documents with the ability to: download, view, print, order full/partial plan sets from numerous reprographic sources, and a free online digitizer/take-off tool. It is recommended that Bidders “register” in order to receive automatic e-mail notification of future addenda and to place themselves on the “Self-Registered Bidders List". Bidders that do not register will not be automatically notified of addenda and will need to periodically check the on-line plan room for addenda issued on this project. For assistance with access or registration, contact Builders Exchange of Washington at (425) 258-1303.

 

PLAN CENTERS/PROJECT DOCUMENTS:  A copy of the Drawings and Project Manual may be viewed at the Seattle Housing Authority’s office.  The following Plan Centers were also notified of the opportunity:  McGraw-Hill Construction Plan Center (Seattle, Tacoma); Reed Construction Data (Kirkland); Associated Subcontractors of Washington, Inc. (Tacoma); Builders Exchange of Washington (Everett); Valley Plan Center (Kent); Contractor’s Resource Center (Seattle).

 

TECHNICAL QUESTIONS:  Technical questions regarding this project must be received in writing (fax acceptable) no later than 3:00 PM on November 2, 2018 and addressed to:

     Mel Henley

     Seattle Housing Authority

     190 Queen Anne Avenue North

     P.O. Box 19028

Seattle, WA  98109-1028

Email:  mel.henley@seattlehousing.org

Fax (206) 615-3410

 

BID GUARANTY:  Each bid must be accompanied by a surety company bid bond, or a certified or cashier’s check payable to the order of the Seattle Housing Authority for a sum not less than five percent (5%) of the total amount of the bid.  No bidder may withdraw its bid within 60 days after the required bid submission date.

 

SOCIAL EQUITY CONTRACT REQUIREMENTS – Section 3, MWBE, EEO, and Apprenticeship:  The Seattle Housing Authority strongly encourages Minority-Owned (MBEs) and Women-Owned Businesses (WBEs), socially and economically disadvantaged business enterprises, HUD Section 3 businesses, Veteran-owned and small businesses to submit bids, to participate as partners, or to participate in other business activities in response to this solicitation.  This Contract includes HUD Section 3 resident and business utilization goal requirements, WMBE utilization goal requirement, apprenticeship participation goal requirement, and an aspirational women and minority employment workforce goal.

 

DIVERSITY:  SHA is an Equal Employment Opportunity Employer, and strongly encourages minority-owned and women-owned businesses, socially and economically disadvantaged businesses, HUD Section 3 businesses, and small businesses to submit bids or to participate as subcontractors and suppliers on SHA contracts.

 

PREVAILING WAGES:  The contractor and all subcontractors will be required to pay prevailing wages as specified in the Bid Documents.

 

BIDDERS/SUBCONTRACTORS INFORMATION (for projects estimated over $1 million):  The Bidder is required to provide information for a Bidder/Subcontractors List.  Failure to provide the information required on the completed form and submit it with the bid renders the bid void.

 

RIGHTS RESERVED:  SHA reserves the right to cancel this invitation to bid, to waive as an informality any irregularities in bids, to reject any and all bids, and accept the lowest responsive bid from a qualified and responsible bidder.

 

 

Jena Richmond
Contracts and Procurements Manager