Notice of Bid Opportunity                                                                                                   Competitive Solicitation RFQQ 2024 0405

DBE and MSVWBE Contract Compliance and Strategic Advisement

COMPETITIVE SOLICITATION POSTING: April 05, 2024

DEADLINE FOR SUBMITTING BIDS: May 22, 2024

Find the full solicitation on Washington’s Electronic Business Solution (WEBS). Vendors not registered in WEBS will not receive updates or amendments to the solicitation, which could disadvantage your bid.

Pre-bid conference: April 18, 2024 09:00 am PST

Attend via TEAMS Video Conference

Click here to join the meeting

Meeting information: 255 387 749 018
Conf. ID/Pass code: JiWAaS

Dial-in information +1 206-531-0324,,637986494#

Phone Conference ID: 637 986 494#

Contract location: Statewide

Contract description: The Washington State Department of Transportation is conducting a competitive solicitation to award a Contract to acquire contracted DBE and MSVWBE Contract Compliance and Strategic Advisement services.

The Washington State Department of Transportation (WSDOT) is issuing this Competitive Solicitation pursuant to RCW 39.26.  Pursuant to this Competitive Solicitation, WSDOT intends to conduct a competitive procurement to award an Agency Contract for WSDOT to purchase WSDOT Mega Projects, approximately $500 million dollars and larger, Federal Highway Administration (FHWA) Disadvantaged Business Enterprise (DBE) and Minority, Small, Veteran & Women’s Business Enterprise (MSVWBE) Contract Compliance and Advancement (“DBE and MSVWBE Contract Compliance and Strategic Advisement").

In the past, WSDOT struggled to meet Federal Highways Administration (FHWA) DBE requirements on one of our mega transportation projects. Additionally, WSDOT is implementing a state funded diversity roadmap to decrease disparities and increase participation of MSVWBEs. To continue our recent success in utilizing DBEs on WSDOT Mega Projects, WSDOT must retain the expertise of a DBE and MWVSBE Compliance Consultant experienced in the various aspects involved in monitoring contract compliance on multiple ongoing mega- projects. The Consultant will assist the agency in engaging the DBE and MWVSBE community and increasing utilization rates on WSDOT projects. The Consultant will enable WSDOT to continue utilizing national best practices developed to ensure DBE and MWVSBE program compliance on all mega-projects. WSDOT has numerous federal-aid and state-funded mega-projects for which compliance, monitoring, oversight, and strategic advisement is necessary for WSDOT to meet federal requirements on FHWA-funded transportation projects and state requirements on all state-funded transportation projects.

DBE and MSVWBE Contract Compliance and Strategic Advisement

The scope of services shall include the following:

1. The Consultant shall develop and assist Mega-projects with implementing national best practice compliance mechanisms through contract language and specialized training.
2. The Consultant shall serve as a liaison to the small business community and participate in community engagement efforts on behalf of the STATE concerning DBE/MSVWBE participation on assigned projects.
3. The Consultant shall serve as a change agent to the STATE and the prime contractor community by ensuring that both the DBE/MSVWBE programs' intent and goals are met on the projects.
4. The Consultant shall work to enhance relationships with DBEs/MSVWBEs, community organizations, Contractors, and others involved in assigned projects.
5. The Consultant shall maintain continuous contact and coordinate communications with the STATE and project staff, contractors/suppliers, key stakeholders, elected officials, and community organizations.

Commodity codes: 918-20-Business Consulting, Small; 918-21-Business Consulting, Large; 918-24-Communications Consulting; 918-26-Communications: Public Relations Consulting; 918-27-Community Development Consulting; 918-31-Construction Consulting; 918-32-Consulting Services (Not Otherwise Classified); 918-35-Disadvantage Business Enterprise (DBE) and Historically Underutilized Business (HUB) Consulting Including Technical Assistance; 918-58-Governmental Consulting; 918-75-Management Consulting; 918-79-Minority and Small Business Consulting; 918-87-Purchasing Consulting (Incl. Specification Development)

Inclusion plan: None

Preference/priority points:

• Washington small businesses
• Veteran-owned businesses
• Executive Order 18-03

Solicitation documents: Solicitation documents, contacts and bid instructions are available  in WEBS: https://pr-webs-vendor.des.wa.gov/.

Question-and-answer period: Questions due by May 03, 2024. Submit questions or concerns about this solicitation in writing to the Procurement Coordinator: Marianna Adams at adamsma@wsdot.wa.gov.