NOTICE TO BIDDERS

 

Fones Road – Transportation Project

Project No. PRJ-22-000036

STPUS-5343(002)

 

Sealed bids for the above project will be received from Contractors by the City of Olympia through the drop-box labeled “Bid & Proposal Drop Box” at Olympia City Hall located at 601 4th Ave E, Olympia, Washington 98501.

 

• The drop-box submittal deadline is 10:00 AM, Tuesday, May 14, 2024, at which time the drop-box will be opened and sealed bids will be publicly opened and read in City Hall Council Chambers.

 

The City will only open and consider bid proposals received through the drop-box labeled “Bid & Proposal Drop Box” or by mail as described below.

 

In addition to placing sealed bids in the bid and proposal drop-box, Contractors may choose to mail in bids instead.  Mail bids to the following address:

 

Jeff Johnstone, PE, City Engineer

City of Olympia Public Works

PO Box 1967

Olympia, WA 98507-1967

 

It is the responsibility of the Contractor to ensure that mailed bids are received by 12:00 PM, Monday, May 13, 2024.  Bids must be received early enough to ensure it is processed through the City’s mail service in time. Any bids received after the bid submittal deadline of 10:00 AM, Tuesday, May 14, 2024 will not be accepted.

 

Contract Documents and plan holder’s list can be viewed, purchased, or downloaded on the Builders Exchange website at www.bxwa.com after 9:00 AM, April 14, 2024.

 

You may also obtain project plans and specifications for City of Olympia projects via public records request. Please visit our Public Records webpage (http://olympiawa.gov/city-government/public-records-requests). Public records fees apply. Please note:  If you obtain project plans and specifications through any process other than through registration on Builder’s Exchange, you will NOT be added to the list of bidders who receive bid packet addenda and other information sent to those who register as bidders.

 

This project provides for improvements to Fones Road from Pacific Avenue South to 18th Avenue Southeast.  Project elements include:

 

• • Roadway reconfiguration, raised cement concrete crosswalk, and compact roundabout
  • Porous Hot Mix Asphalt grade separated bike lanes and sidewalk
  • Modification of the stormwater systems
  • Replacement of the existing water main
  • Roadway and Pedestrian Illumination
  • Landscape Planters and Irrigation
  • Undergrounding overhead electrical and communication utilities

 

 and other work, all in accordance with the Contract Documents.

 

The Engineer’s Probable Opinion of Cost ranges from $15,000,000.00 to $16,500,000.00.

 

This project has Federal Aid funding.

 

The recipient, in accordance with Title VI of the Civil Rights Act of 1964, (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

 

The Mandatory DBE Goal for this project is 15%.

               

A 1,200-hour Training Goal has been established for this project.

 

Although not mandatory, all prospective bidders are encouraged to attend the pre-bid meeting on April 29th, 2024, at 2:00 PM, located at City Hall, 601 4th Ave E, Olympia, Washington 98501. The meeting will take place in room CR207. The meeting will be up to 90 minutes in duration.

 

All bids must be submitted on the forms furnished for that purpose, and each proposal must be accompanied by bid bond, or certified check made payable to the City of Olympia, in an amount of not less than (5) percent of the total bid amount.

 

Any questions regarding the contract documents can be directed to Jim Rioux, Project Manager, at 360-753-8484. If necessary, questions will be answered via an addendum.

 

The City of Olympia reserves the right to reject any and all bids and to waive minor irregularities in the bidding process.

 

DATED at Olympia, Washington this 8th day of April, 2024.

   

JEFF JOHNSTONE, P.E.

City Engineer