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FRANKLIN COUNTY FIRE PROTECTION DISTRICT #2 APPARATUS STORAGE FACILITY/FIREHALL REQUEST FOR QUALIFICATIONS PROFESSIONAL SERVICES ARCHITECT AND ENGINEERING SERVICES

FRANKLIN COUNTY FIRE PROTECTION DISTRICT #2

APPARATUS STORAGE FACILITY/FIREHALL

 

 

 

REQUEST FOR QUALIFICATIONS

PROFESSIONAL SERVICES

ARCHITECT AND ENGINEERING SERVICES

 

 

 

PURPOSE OF REQUEST

Franklin County Fire Protection District #2 (the District) is soliciting a Request for Qualifications (RFQ) for professional services from architects and/or engineers (Firm) for the planning, design, cost estimate, and construction phase management of an Apparatus Storage Facility/Firehall in Kahlotus, Washington.

 

TIME SCHEDULE

The District RFQ will adhere to the following timeline:

RFQ issue:                                                                   June 22, 2023

Deadline for submittal of Firm Qualifications:          July 20, 2023

District Opening of Firm Qualifications:                    July 26, 2023

 

Project funding requires a construction bid to be accepted no later than December 31, 2024.  The District is imposing a construction bid due date deadline of no later than April 15, 2024.

 

DISTRICT BACKGROUND

The District is located in northeast Franklin County, headquartered in Kahlotus.  The existing District Apparatus Storage Facility/Firehall is under sized for the number of fire trucks the District operates; as such the District is pursuing the construction of a new building.  A volunteer force of 40 serves the District.

 

DISTRICT INFORMATION

Mailing Address:        P.O. Box 497, Kahlotus, WA 99335

Physical Address:       89 Weston St, Kahlotus, WA 99335 (existing fire hall)

Email:                          kahlotusfire@outlook.com

 

INSTRCUTIONS TO PROPOSERS

  1. All responses shall be sent to:

Attn: Commissioners

Franklin County Fire Protection District #2

P.O. Box 497
Kahlotus, WA 99335

  1. Please place one (1) copy of your statement of qualifications in a sealed envelope and clearly label in the lower left corner “RFQ – Apparatus Storage Facility/Firehall”
  2. Qualifications should be prepared simply and economically, providing a straight forward, concise description of provider capabilities to satisfy the requirements of the request.  Emphasis should be on clarity and brevity of content.
  3. An authorized representative of the Firm must complete and sign the attached application (Exhibit A) and return it with a statement of qualifications.
  4. Any questions concerning the project or District’s RFQ process shall be directed to District Commissioner Joe Roach at (509) 947-3450.
  5. The Firm shall be registered in the State of Washington as set Forth in RCW 18.08 and/or 18.43.
  6. The Firm must include evidence that they maintain the following minimum insurance:
    1. Worker’s compensation and employer’s liability in amounts required by law;
    2. Commercial general liability with limits of liability not less than $2,000,000;
    3. Automobile liability insurance with limits of liability not less than $2,000,000; and
    4. Professional liability with limits of liability not less than $2,000,000.

 

SELECTION CRITERIA

Responding Firm’s RFQ will be evaluated on the following criteria:

  1. Ability and history of successfully completing contracts of this type and meeting project deadlines.
  2. Firm’s capacity to complete the project timely and economically. 
  3. Competence and experience of key personnel.

 

TERMS AND CONDITIONS

  1. The District reserves the right to reject any and all responses, and to waive minor irregularities in any response.
  2. The District reserves the right to request clarification of information submitted, and to request additional information from any Firm.
  3. If the District is unable to negotiate a satisfactory contract with the Firm selected within 30 days of selection, negotiations with that Firm will terminate and the District may select the next most qualified Firm.
  4. Any statement of qualifications may be withdrawn up until the date and time set above for opening of qualifications.  Any statement of qualifications not so timely withdrawn shall constitute an irrevocable offer, for a period of ninety days to provide to the District the scope of services described, or until one of the statement of qualifications have been approved and entered in to contract by the District Commissioners, whichever occurs first.
  5. The contract resulting from acceptance of a statement of qualifications by the District shall be in a form supplied or approved by the District, and shall reflect the specifications in this request.  The District reserves the right to reject any proposed agreement or contract that does not conform to the specifications contained in this request, and which is not approved by the District’s Attorney.
  6. The District shall not be responsible for any costs incurred by the Firm in preparing, submitting or presenting its response to the RFQ.
  7. The District encourages minority and women-owned Firms to submit qualifications.
  8. The District shall adhere to RCW 39.80, “Contracts for Architectural and Engineering Services”
  9. Project funding includes federal ARPA funds which have specific design requirements.  Firms must be able to satisfy ARPA conditions which include LEED certification.

 

SCOPE OF SERVICES

The District requests professional services related to the construction of a new Apparatus Storage Facility/Firehall in the town of Kahlotus on District owned property.  The property is located to the northwest of the intersection of SR 260 and SR 21.  Project details include site access and earthwork, utility connections, an approximately 60 ft by 120 ft steel frame metal clad building with internal office and restroom.  Project specifics will be determined during Firm’s planning phase.

 

COMPENSATION

  1. Upon selection of a Firm, the District and Firm shall negotiate fair compensation for the services to be performed.  Compensation may be in the form of a “Lump Sum, not to exceed without prior authorization,” or a “Time and Materials” contract.  Request for payment shall be made on a monthly basis by the Firm and will be paid within thirty days of receipt of billing statement contingent upon District approval. 
    1. Payment of “Lump Sum, not to exceed without prior authorization” contracts by the District will only be made after services have been performed and a billing statement is submitted to and approved by the District.  Request for payment for contracts of this type shall reflect the portion of work completed.
    2. Payment of “Time and Materials” contracts by the District will only be made after services have been performed and an itemized billing statement is submitted to and approved by the District Commissioners.  Statements shall include services performed, the number of hours performing services, the name of the person performing such services, and the hourly labor charge for such service.

 

PUBLICATION

This RFQ shall be published as follows:

Franklin County Graphic (weekly)                 –          June 22, 29, and July 6, 2023

Tri-Cities Herald (daily)                                 –          June 22 – July 6, 2023

State Office of Minority and Women’s

Business Enterprises (OMWBE) website       –          June 22 – July 6, 2023

 

 

 

 

 

 

 

 

 

 

 

 

 

 

EXHIBIT A

Architect And Engineering Consultants Service

 

 

ARCHITECT AND ENGINEERING CONSULTANTS SERVICE
Application Information

Practicing Washington State license #:

Owner’s full name:

SSN:

Phone:

Name of firm of business:

Address:

State:

ZIP Code:

City:

State:

Zip Code:

Business phone:

Business fax:

E-mail:
Insurance Information

Insurance carrier:

Address:

City:

State:

Zip Code:

Policy #:

Expiration date:

Error/omission insurance:      yes       no   

$2,000,000.00 or more:      yes       no   

Claims made per occurrence (if any):
Business Information

Minority or women owned business:      MBE       WBE   

Certificate #:

Federal Tax Payer ID #:

 Corporation      Sole Proprietor     Partnership

Franklin County Business License:      yes       no   

License #:

Has your business or firm ever been excluded from receiving Federal contracts, certain subcontracts, and certain Federal financial and nonfinancial assistance and benefits, pursuant to the provisions of 31 U.S.C. 6101, note, E.O. 12549, E.O. 12689, 48 CFR 9.404, and each agency's codification of the Common Rule for Non-procurement suspension and debarment?

 yes       no
Financial Information

Name of bank:

SSN:

Contact:

Address:

State:

:

City:

State:

Zip Code:

Contact phone #:

References – Please provide the names and addresses of at least two (2) clients for whom you have performed contract work

 

during the past year (public works references preferred).

Client contact person:

t contact person:

ent contact person:

How long?

City:

State:

ZIP Code:

Contact phone #:

Client contact person:

 

City:

State:

Zip Code:

Contact phone #:
Statement of Certification

I the undersigned, duly serving as authorized agent for the firm first indicated herein, do hereby certify that the information contained in this application is true and accurate to the best of my knowledge and that there has been no willful intent to misrepresent any fact or circumstance regarding the status of said firm or its ability to perform the work indicated herein.

 

 

 

Printed name:

 

Title:

 

Signature of applicant:

Date:
Closing Date: 
Thursday, July 6, 2023
Organization: 
Franklin County Fire Protection District #2
Point of Contact: 
farmshopkahlotus@gmail.com