OWNER:  HISTORIC SEATTLE PDA

PROJECT:  GARDEN HOUSE RENOVATION – PHASE 2

BID DOCUMENTS AVAILABLE:  April 24, 2025

PRE-BID WALKTHROUGH:  May 6, 2025 – 10:00 a.m. at the Garden House (2336 15th Avenue South, Seattle). Contractors are encouraged to attend. Attendance is not mandatory.

BID SUBMITTAL DEADLINE:  May 28, 2025 - 10:00 a.m.

The above-referenced Owner is requesting sealed bids from general contractors to perform for a stipulated sum the work specified in the Bid Documents for the Project.  To receive consideration, sealed bids must be received by Historic Seattle at the office address: 1117 Minor Avenue, Seattle, Washington, 98101, on or before the Bid Submittal Deadline.  All timely received bids will be opened at 10:00 a.m., May 28, 2025 at the offices of Historic Seattle.

1.  PROJECT DESCRIPTION: 

The Garden House (originally known as the Turner-Koepf House) was built in 1886, and subsequent additions and improvements have been made to it over the years. Historic Seattle acquired the Garden House in December 2021 with the intent to preserve and restore it, and to activate it with a community-focused use.

Due to years of neglect and deferred maintenance prior to Historic Seattle’s acquisition of the property, the Garden House is in need of substantial rehabilitation for our tenant and community users to properly use and enjoy the property. The electrical and HVAC systems are inadequate. The roof periodically leaks. The first-floor restrooms are not ADA-compliant. The first-floor kitchen is inadequate and will not support a community-focused use. The first- and second-floor finishes have experienced damage and extensive wear. The second-floor stair railing is a safety hazard due to its short height. The windows and exterior woodwork need to be restored and painted. Lastly, improvements need to be made to the site to ensure a safe and welcoming space for community use and enjoyment.

Phase 1 of the project included landscaping the grounds, installation of a new security fence at the east and west perimeter of the property, and minor repairs to the building to maintain it in an operable condition ahead of our more comprehensive Phase 2 rehabilitation and renovation. 

The Garden House is a City of Seattle Landmark and is also listed on the National Register of Historic Places.

The scope of site work includes, but is not limited to, installing temporary construction fencing, access, tree protection, stormwater/drainage/wastewater controls, excavation and removal of soils, selective demolition of fences and gates, re-striping parking, installation of concrete and brick paving, wheel stops, concrete and wood framed ramp, fences and gates. The scope of building work includes, but is not limited to, installing dust protection, and performing selective demolition to exterior porches/decks, gutters, downspouts, roofing, stairs, rails, siding/trim, windows, doors, ceilings, fixtures, finishes, flooring, carpet, casework/millwork, and electrical system.  The scope also includes reroofing, installation of gutters, downspouts, deck, stairs, guardrails, handrails, doors, windows, trim, siding, flooring, carpet, wall and ceiling finishes, casework, millwork, countertops, fixtures, framed wall, shower door, ADA restroom, stair handrail, glass guardrail, insulation, and fully painting the interior and exterior. The project also includes masonry re-pointing on the chimney and portions of the foundation, window and door refurbishment/repairs (including refurbishing hardware), and relocation of the water heater to basement. The scope includes demolition, leveling, and re-building of the south porch deck, including replacement of deck beams within the existing knee wall (to remain). The project also includes seismic retrofitting of the structure. The contractor shall selectively remove, salvage, and subsequently re-install, patch, and finish the existing historic wood paneling, trim, and molding to the extent necessary to complete the work. Any millwork required shall reproduce the existing, including but not limited to, dimension, quality, finish, etc. Work shall be coordinated with our existing tenant (extent to be determined). 

2.  IDENTITY OF OWNER:  The Owner is Historic Seattle Preservation and Development Authority (HSPDA).

3.  BID DOCUMENTS:  Bid Documents have been prepared by the project architect, Rolluda Architects, and will be available as of April 24, 2025.  

Bid documents including Supplemental Bidder Criteria may be obtained via www.bxwa.com, the Daily Journal of Commerce Plan Room, and Historic Seattle’s web site: https://historicseattle.org/garden-house-renovation-project/. Call 206-622-6952 ext. 228 if unable to access bid documents online.

Free-of-charge access to project bid documents (plans, specifications, addenda, and Bidders List) is provided to Prime Bidders, Subcontractors, and Vendors by going to www.bxwa.com and clicking on “Posted Projects”, “Public Works”, “Historic Seattle” and “Projects Bidding”. This online plan room provides Bidders with fully usable online documents with the ability to: download, view, print, order full/partial plan sets from numerous reprographic sources, and a free online digitizer/take-off tool.  It is recommended that Bidders “Register” to receive automatic e-mail notification of future addenda and to place themselves on the “Self-Registered Bidders List”. Bidders that do not register will not be automatically notified of addenda and will need to periodically check the on-line plan room for addenda issued on this project. Contact Builders Exchange of Washington at (425) 258-1303 should you require assistance with access or registration.

4.  PRE-BID CONFERENCE AND WALKTHROUGH:  A pre-bid conference and walkthrough will be held for this project on May 6, 2025 at 10:00 a.m. at the Garden House, 2336 15th Avenue South, Seattle. Each Bidder is encouraged to attend this conference. In general, each bidder is expected to take steps reasonably necessary to ascertain the nature and location of the Work, and to investigate and satisfied itself as to the general and local conditions which can affect the Work or its cost. The building will be made available at later dates before the bid date for prospective bidders to review existing conditions.

5.  BASIS FOR CONTRACT AWARD:  Owner intends to award a contract for construction of the Project to the responsible bidder with lowest responsive bid, whose schedule meets Owner’s needs.  

6.  BID SECURITY:  Not applicable. 

7.  PUBLIC WORKS REQUIREMENTS:  This project is financed through a variety of private and public funding sources. This Project is subject to Washington State laws concerning public works projects and is determined to be a prevailing wage job. All work performed on the Project will be subject to prevailing state wage rates. Additional requirements are identified in the Instructions to Bidders.

8.  EQUAL OPPORTUNITY/AFFIRMATIVE ACTION:  The Owner is an equal opportunity and affirmative action employer.  Minority-owned and women-owned businesses are encouraged to submit bids.

9.  REJECTION OF BIDS/WAIVER OF INFORMALITIES:  Owner shall have the right to reject any or all bids not accompanied by data or information required by the bidding documents.  Owner also reserves the right to waive any informalities or irregularities in any bid or in the bidding.