All relevant documents can be found at www.publicpurchase.com. More info below.

SCOPE OF WORK: The selected Contractor will be required to replace four (4) swing gates with full height doors and one (1) swing gate with a wall – to increase security to office staff at front counters. Includes prevailing wage labor, mobilization, demolition, supply, and installation of all materials, fees, overhead, profit, demobilization, any and all costs required to complete the work as defined in the attached specifications and drawings. This includes the work for Bid Alternate 1.

It is the Contractor's responsibility to adequately review and understand the Scope of Work, facility location, and all potential hazards and dangers associated with the Work.

Contractor shall include in their bid any filing fees required to comply with applicable labor laws concerning prevailing wages, hours, workers’ compensation and other conditions of employment.

Woodinville City Hall is located at 17301 133rd AVE NE, Woodinville, WA 98072.

SITE WALKTHROUGH: An on-site walk-through is scheduled for 10 am PST on Thursday May 1, 2025, at Woodinville City Hall. Meet at the west entrance of the building (by the flag pole). A courtesy advance notice to Chista Kouretchian at ChistaK@ci.woodinville.wa.us would be appreciated for Contractors that plan to attend.

BUDGET: The estimated budget is between $175,000 – $200,000.

BID PROPOSAL SUBMITTAL: All interested and registered Contractors must submit their bid proposal through the Public Purchase portal by 2 pm (local time) on May 20th, 2025. Bid proposals received after the due date will not be accepted.  There will NOT be a physical public opening of bids.  Public Purchase allows for an electronically sealed bid system and as a result all bids must be uploaded in Public Purchase to be accepted. Thus, the public opening of bids will be done electronically on Public Purchase.

 (For instructions on how to get registered in Public Purchase go here: https://www.sharedprocurementportal.com/VendorRegistration . Note that it may take up to 24 hours for newly registered accounts. Registration is a 2-step process.  Step 1 is to register.  Step 2 occurs after you receive an activation email from Public Purchase. You will have to log back in, click on the “Tools” tab then, on the “Agencies” tab.  This will take you to the Agency search page. In the Agency name box type in “Agency Name”.  Leave the “new Agency since” box blank. Make sure Registration Status says “ALL”.  Click on “search”. This will bring up the Agency below. To the far right of it you will see “view” and “Register”.  Click on the “Register” link to complete the supplier registration with the Agencies. If you do not select “Woodinville” you will not appear to me as a registered vendor and you will not be able to access this ITB or download bid attachments).

Submitted bids shall be valid for at least sixty (60) calendar days after bid opening.

If the Bid Proposal Form includes alternatives, the City may accept all, part, or none of the listed alternative bids. 

The City of Woodinville will not be liable for any costs associated by the Contractor in preparation of a bid/proposal or presentation in response to this ITB.

All proposals shall be accompanied by a bid deposit in the form of cashier’s check, certified check, postal money order, or a surety bond to the City of Woodinville in the amount of five percent (5%) of the total amount of the bid. An electronic copy of the bid deposit or bond must be submitted with the full proposal on Public Purchase, with the original bid deposit or bond either hand delivered to Woodinville City Hall or mailed to 17301 133rd Avenue NE, Woodinville, WA 98072, Attn: Chista Kouretchian – prior to bid closing. The original must be received by the City at Woodinville City Hall, addressed as directed herein, no later than 5 pm on May 22nd.

Bidder Protests shall be pursuant to RCW 39.04.105.

BASIS OF AWARD: The City will select and award the Contract to the lowest responsible and responsive bidder pursuant to RCW 39.04.350. Determination of the low bidder will be made based on the Total Base Bid + Bid Alternate 1 total amount

The City will not accept any additional costs associated whatsoever with overhead, profit, duties, transportation, freight, fuel, environmental, storage, disposal, etc. These will not be paid for separately. Costs thereof must be included in the pricing.

The Information for Bidders on page 3 of the Bid Proposal Form clearly identifies all items and forms that must be submitted with Contractor’s bid prior to the bid closing date.  Any items or forms missing upon bid opening may deem the Contractor as not responsive.

AGREEMENT FOR SERVICES: The Contractor selected for final award will be required to enter into a standard Public Works Contract substantially in the form of the draft contract attached with this ITB. The selected Contractor will have, or be able to obtain, a certificate of insurance as defined in the draft contract, with a policy endorsement which names the City of Woodinville as additional insured.

PREVAILING WAGE: This Contract is subject to the requirements of Chapter 39.12 RCW, as it may be amended, relating to prevailing wages.  Prevailing rate shall be paid on public works and building service maintenance contracts. No worker, laborer or mechanic employed in the performance of any part of this Contract shall be paid less than the prevailing rate of wage as determined by the Industrial Statistician of the Department of Labor and Industries for the State of Washington.  The schedule of prevailing wage rates in King County for this Contract is available online at https://secure.lni.wa.gov/wagelookup/rates/journey-level-rates and by this reference made a part of this contract as though fully set forth herein effective from the date of this ITB issuance. If the work is funded in part or in whole with Federal funds, Federal wage laws and regulations shall be applicable. A printed copy of the prevailing wage rates is available for viewing at the City of Woodinville, or a hard copy can be mailed upon request.

Prior to making any payment under the awarded Contract, the City must receive an approved copy of the “Statement of Intent to Pay Prevailing Wages” from the Department of Labor and Industries.  It is the Contractor’s responsibility to obtain and file the Statement.  The Contractor shall be responsible for all filing fees. Each invoice shall include a signed statement that prevailing wages have been paid by the Contractor and all subcontractors. Following the final acceptance of the Work, Contractor shall submit an “Affidavit of Wages Paid” which must be certified by the Industrial Statistician of the Department of Labor and Industries.

In case any dispute arises as to what are the prevailing rates of wages for work of a similar nature and such dispute cannot be adjusted by the parties of interest, including labor and management representatives, the matter shall be referred for arbitration to the Director of the Department of Labor and Industries of the State and his/her decision therein shall be final and conclusive and binding on all parties involved in the dispute as provided for by RCW 39.12.060 as amended.