LEWIS COUNTY NOTICE TO CONSULTANTS FOR:

Re-Advertisement--Hydraulic Engineering Services Request for Proposal (RFP)

Senn MP 0.89 Bridge Scour, Fed. Aid Project No. BHOS-2021(074)

Wildwood MP 10.14 Bridge Scour, Fed. Aid Project No. BHS-A211(004)

Lewis County solicits interest from consulting firms with expertise in Hydraulic Engineering Design. This agreement will be for approximately fifteen months in duration with the option for Lewis County to extend it for additional time and money if necessary. Consultants will be considered for the following project.

Lewis County reserves the right to amend the terms of this “Request for Proposal” (RFP) to circulate various addenda, or to withdraw the RFP at any time, regardless of how much time and effort consultants have spent on their responses.

Project Description

The work to be performed by the CONSULTANT consists of developing scour mitigation countermeasure plans for two (2) federally funded scour critical bridge projects in Lewis County, Washington. Lewis County is pursuing design options to provide long term scour mitigation counter measures at both sites, Senn Rd. Bridge MP .089 and Wildwood Rd. Bridge MP 10.14, to withstand 100-yr storm events (with evaluation for 200-yr flood events and climate change) and bring each structure’s current NBI Code 113 Rating of 3-Scour Critical up to 7-Design Countermeasures Installed. Due to the similarity in project requirements, Lewis County requests one proposal from CONSULTANTS that outlines qualifications that apply to both bridge scour sites. The selected CONSULTANT will be expected to enter into a Local Agency A&E Professional Services (Cost Plus Fixed Fee) Consultant Agreement. The Scope of Services to be provided include separate alternative analyses and plans, specifications, and estimate (PS&E) packages for each site with the intent to advertise each project separately:

Hydrologic, Hydraulic and Geomorphic Analysis, PS&E, and Design Support

Scour Mitigation (Senn Rd MP 0.87 and Wildwood Rd MP 10.14)

• Site Evaluation: Perform an in-depth site assessment to determine stream reach characteristics, channel composition, vegetation, bridge alignment, etc. for both projects. County will provide survey control data (horizontal/vertical datum) and existing right of way information. The Consultant shall provide all provide topographical survey required for both projects.
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• Concept Options: Consultant will conduct a hydrologic and geomorphic analysis using available LiDAR, topographic survey data, SSURGO soils mapping, as‐built drawings, previous upstream bank protection engineering reports (Senn Rd.), aerial photos, and findings from the field reconnaissance to identify processes contributing to existing scour conditions and estimating likelihood of future channel adjustments (i.e., long‐term degradation and lateral migration). Consultant will develop three scour mitigation countermeasure design alternatives (using methods from FHWA HEC 18/23, WDFW, and/or WSDOT) and provide probable costs estimates for construction at both project sites.
• 100% PS&E: After preliminary plan options are reviewed by Lewis County (and WSDOT Local Programs), the Consultant shall advance the selected repair plans to 90% PS&E. -- to apply for all required environmental permits and identify construction easement areas/staging (right of way acquisition by Lewis County). Following Lewis County’s review/approval of 90% PS&E, provide 100% PS&E to advertise for contractor construction. Note, due to outside funding authorization there may be a significant time lag from 90% plan submittal by the Consultant until 100% PS&E is requested.
• Environmental: The Consultant shall be Lewis County’s authorized agent to apply for and obtain all required environmental permits, reviews, and documents necessary for this project. Anticipated documents/permits include:
• Archeological review for the project impacts and staging areas.
• All NEPA documentation for this FHWA funded project including,farmland/forestry conversion.
• Ordinarily high water and wetland delineation.
• Environmental Permits for in-water/near water work (Washington State Department of Wildlife’s Hydraulic Permit Approval, USACE Nationwide Permit, Lewis County Fill & Grade, SEPA, etc.)
• Construction: During construction, the Consultant may be utilized as Lewis County’s inspector during critical phases of the project and/or to answer contractor “request for information” emails.
• Post Construction Scour Evaluation: Following the completion of construction, the Consultant shall review as-built plans and provide a new Bridge Scour Evaluation (WSDOT Form 140-091) stamped by a Washington State Professional Engineer indicating the completed project satisfies WSBIS Code (NBI Code 113) to be rated 7--Design Countermeasures Installed.

Interested CONSULTANTS shall provide a statement of qualifications, experience, and extent of involvement for the assigned personnel on similar projects. The proposal shall include the project name, description, and contact information for each project. The proposal must be limited to fifteen total single sided sheets/pages of text, graphs, photographs, resumes, etc. for the RFP package. Any additional information (cover letter, cover sheet, additional graphs, photographs, project information, etc.) more than maximum fifteen pages/sheets will not be forwarded to the County's review panel for evaluation.

Evaluation Criteria

Submittals will be evaluated and ranked for the following criteria:

1. Staffing expertise consistent with contract needs – 25%

2. Experience with similar projects and familiarity with WSDOT/FHWA Standards – 25%

3. Performance evaluations by Lewis County and other government agencies – 15%

4. Demonstrated ability to meet schedules/commitments given by key staff personnel – 15%

5. Overall Proposal evaluation by the Lewis County selection team – 20%

Consultant Proposals will be evaluated by Lewis County’s review panel for accuracy, clarity, readability, and concise information along with consultant suggestions/comments for Lewis County’s included scope of work, PS&E timeline, environmental outline, and other potential project complications.

Submittal

CONSULTANTS desiring consideration shall electronically submit a complete proposal packet for Hydraulic Engineering Services RFP Senn Rd Bridge MP 0.89 and Wildwood Rd Bridge MP 10.14 Scour Repair in OpenGov https://procurement.opengov.com/signup. RFPs are limited to fifteen (15) pages, single sided, and must be submitted electronically (in OpenGov) no later than 2:00 PM November 17, 2023. Any questions regarding this project should be directed to Rod Lakey at 360-740-2780 or Rodney.Lakey@lewiscountywa.gov .

Additional information regarding OpenGov Procurement and bridge background information is available at www.lewiscountywa.gov.

Americans with Disabilities Act (ADA) Information

Lewis County, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Zelma Hammer at Zelma.hammer@lewiscountywa.gov or by calling collect 360-740-1123.

Title VI Statement

Lewis County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”

Dates of publication:

Lewis County’s Newspaper of Record “The Chronicle” 26-Oct-23 and 02-Nov-23

Seattle Journal of Commerce 26-Oct-23 and 02-Nov-23

Portland Journal of Commerce 27-Oct-23 and 03-Nov-23

Website Posting 26-Oct-23 through RFP submittal date:

Office of Minority and Women's Business Enterprises https://omwbe.wa.gov

Lewis County’s website https://lewiscountywa.gov