Clark County (WA) is soliciting proposals for:

                                                                                                                 NOTICE TO CONSULTANTS
                                                                                                                          FOR RFP #927
                                                                                           System-Wide Signal Enhancement PRJ001585/310722

Federal Aid Project Number CM-9906(060)

CLARK COUNTY solicits interest from consulting firms with expertise in intelligent traffic systems, data consolidation, data lake work along with associated customizable dashboards. This agreement will be approximately for 1 year in duration with the option for the COUNTY to extend it for additional time and money if necessary. The agency reserves the right to supplement the consultant agreement into future phases. Consultants will be considered for the work described below.

CLARK COUNTY reserves the right to amend the terms of this “Request for Proposal” (RFP) via addenda, or to withdraw the RFP at any time, regardless of how much time and effort consultants have spent on their responses. CLARK COUNTY also reserves the right to retain the services of the successful firm(s) for any subsequent phases associated with this project.

Article I. Project Description
The IT-based design and build work to be performed by the CONSULTANT consists of reviewing the designs specified in the finalized “Traffic Coordination System System-Engineering” document included with the RFP and perform the work according to the specifications within the RFP.  This project will create a near real-time dashboard that integrates live and historical transportation system performance data from Clark County and the Washington State Department of Transportation (WSDOT). The dashboard will combine multiple data streams—such as traffic signal timing, vehicle detection, emergency vehicle preemption, and count station data—into a centralized interface. Key data sources include WSDOT NG feeds, Clark County/WSDOT ATMS.now data (including SPaT and BSM), Opticom preemption software, and Wavetronix count stations.

The system will feature agency-specific login options and customizable views to suit the needs of different users. It will automate the detection of abnormal traffic conditions and notify operations engineers in real-time, enabling quicker responses to congestion, incidents, or operational issues. This automation will replace the current manual process of compiling and comparing reports from multiple sources, improving response times and overall network efficiency.

1. Build a polling server which will collate a minimum number of data streams and
   1. Launch a cloud-based Azure data lake in partnership with Clark County IT Support Teams (not completed as of the authorship of this document)
2. With the collated data, build customizable Dashboards which can
   1. Be customizable per viewer
   2. Have manageable access to allow partners in and out of Clark County to access the dashboards
   3. Provide as close to real-time data as possible
   4. Dashboards with multiple analysis tools and views available based on feedback from the traffic engineers.
3. Schedule of work expected to be around a maximum of 16 Months, starting no earlier than August 2025 and ending around 12/31/2026, with the actual time associated with this work determined directly with the consultant selected.

The major features of the project are as follows:

• Development software tools
• Clark County reserves the right to retain the services of the successful firm(s) for any subsequent phases associated with the project.
• The project will be funded primarily with a WSDOT federal grant and must meet WSDOT Chapter 1050 ITS Guidelines, federal EEO requirements and has an assigned DBE agreement goal of 16%.

By leveraging server-based tools, the project will enhance the reliability of the transportation network, reduce driver delays, and support performance-based traffic management. It also lays the groundwork for future system enhancements and the potential for integration by other jurisdictions across the region.

Article II. Evaluation Criteria

Criteria for evaluating and ranking submittals will include the following:

1. Project Team – Qualifications/Expertise of Firm, Proposed Project Manager and Team to include coders, developers and project staff applicable to the needs of this IT Project.
2. Management Approach – Communication, DBE/SBE Plan, QA/QC Plan
3. Respondent’s Capabilities – Ability to meet schedule, familiarity with WSDOT ITS standards, past performance/references
4. Project Approach and Understanding

 Contract Type and Payment Method
The solicited services are divided into phases whereby the specific scope of work and associated costs may be negotiated and authorized by phase as the project progresses. A written supplement to the agreement will be required if work falls outside of the scope of the original agreement. The method of payment shall be negotiated hourly rate contracts. The contract shall specify a maximum amount payable which is not exceeded unless adjusted by a contract modification.

 Article III. Submittal
Submittals should include the following information on the outside envelope/package: RFP Number; Title; and Name and Address of the Proposer.

Submittal requirements, additional information and contact information can be found in the full Request for Proposal document available at: https://clark.wa.gov/internal-services/request-proposal-1

Proposals shall be received in the CLARK COUNTY PURCHASING OFFICE, 1300 FRANKLIN STREET, SUITE 650, VANCOUVER, WASHINGTON 98660 until, but no later than, 11:00 am on Wednesday, July 9, 2025.

Article IV. Americans with Disabilities Act (ADA) Information
CLARK COUNTY, in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing ADA@clark.wa.gov or by calling 564-397-2322.

Article V. Title VI Statement
Clark County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d‐4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

For questions regarding Clark County Public Works’ Title VI Program, or for interpretation or translation services for non-English speakers, or otherwise making materials available in an alternate format, contact Clark County Public Works’ Title VI Coordinator via email at CCPW-TitleVI@clark.wa.gov or phone 564.397.4944.  Hearing/speech impaired may call the Washington Relay Center at 711.

La políza del condado de Clark es garantizar que ninguna persona por motivos de raza, color, origen nacional o sexo según lo dispuesto en el Title VI of the Civil Rights Act de 1964, según enmendada, sea excluida por participar en, ser negado los beneficios de, o ser discriminado por cualquier programa o actividad patrocinada por el condado. Para preguntas relacionadas con el programa de Title VI de Obras Públicas del condado de Clark, o para servicios de interpretación o traducción para personas que no hablan inglés. O para que los materiales estén disponibles en un formato alternativo, comuníquese con el coordinador del Title VI de Obras Públicas del condado de Clark por correo electrónico a CCPW-TitleVI@clark.wa.gov o por teléfono a 564-397-4944. Las personas con problemas de audición / habla pueden llamar a Washington Relay Center al 711.

Политика округа Кларк заключается в том, что никого нельзя отстранять от участия, лишать льгот или подвергать дискриминации по признаку расовой принадлежности, цвета кожи и национального происхождения в рамках любой деятельности округа Кларк, как это предусмотрено разделом VI Закона о гражданских правах 1964 г. и сопутствующими законами. Эта политика распространяется на всю деятельность округа Кларк, в том числе на его подрядчиков и всех, кто действует от имени округа Кларк. Эта политика также распространяется на деятельность любого департамента или учреждения, которому округ Кларк предоставляет федеральную финансовую помощь. Федеральная финансовая помощь включает в себя гранты, обучение, использование оборудования, передачу избыточного имущества и другую помощь.

Политика Округа Кларк состоит в том, чтобы гарантировать, что ни один человек не зависимо от расы, цвета кожи, национальности или пола - как это предусмотренно Разделом VI Закона о Гражданских Правах от 1964 года с поправками - не должен быть исключён из участия, или получить отказ в выгодах, или в иной форме быть ущемлён в любой программе или деятельности, спонсируемой Округом Кларк. По вопросам, связанным с Программой Раздела VI департамента Общественных работ Округа Кларк, или по вопросам перевода для людей, говорящих на ином языке кроме английского, или для получения материалов в альтернативном формате, обращайтесь к координатору Раздела VI департамента Общественных работ Округа Кларк по электронной почте CCPW-TitileVI@clark.wa.gov или по телефону 564.397.4944. Люди с нарушениями слуха или речи могут обратиться в Вашингтонский центр переключения по номеру 711.