All relevant RFP documents can be found on the City of Woodinville's roster system, Public Purchase (more info below). Herein is a summary of the scope.

SCOPE OF WORK: All interested Service Providers must review the attached “Attachment A – Scope of Work” document for details pertaining to this RFP.

Access to the storm system map has been provided for information only.  Note: The City makes no representation or warranty as to the information’s accuracy or location of any map features thereon. THE CITY DISCLAIMS ANY WARRANTY OF MERCHANTABILITY OR WARRANTY FOR THE FITNESS OF USE FOR ANY PARTICULAR PURPOSE, EXPRESSED OR IMPLIED, WITH RESPECT TO ANY AND ALL INFORMATION OR PRODUCTS PROVIDED. The undersigned, on behalf of any and all users of this customized product or information, accepts the same AS IS, WITH ALL FAULTS, and assumes all responsibility for the use thereof, and further covenants and agrees to hold the City, its officials, officers, employees, agents, and volunteers harmless from and against all damages, loss or liability arising from or resulting from any use of the customized information or product. Each user should obtain independent verification of all data and information that is provided.

It is the Service Provider's responsibility to adequately review and understand the Scope of Work, facility locations, and all potential hazards and dangers associated with the Work.

The Proposal Form must be completed and submitted with any additional information as deemed necessary or helpful to the City’s evaluation process.

The City will not accept any additional costs associated whatsoever with overhead, profit, duties, transportation, freight, fuel, environmental, storage, disposal, etc. These will not be paid for separately. Costs thereof should be included in the pricing.

BUDGET: The current estimated budget for the 2025-2026 biennium is $72,000 (budget for 2027 is unknown at this time).

AGREEMENT DURATION: January 1, 2025 – December 31, 2027.  The awarded Contract will have provisions to extend the duration as mutually agreed upon by both Parties.

PROPOSAL SUBMITTAL: All interested and registered Service Providers must submit their proposal through the Public Purchase portal by 2 pm (local time) on January 8th, 2025. proposals received after the due date will not be accepted.  

 (For instructions on how to get registered in Public Purchase go here: https://www.sharedprocurementportal.com/VendorRegistration . Note that it may take up to 24 hours for newly registered accounts. Registration is a 2-step process.  Step 1 is to register.  Step 2 occurs after you receive an activation email from Public Purchase. You will have to log back in, click on the “Tools” tab then, on the “Agencies” tab.  This will take you to the Agency search page. In the Agency name box type in “Agency Name”.  Leave the “new Agency since” box blank. Make sure Registration Status says “ALL”.  Click on “search”. This will bring up the Agency below. To the far right of it you will see “view” and “Register”.  Click on the “Register” link to complete the supplier registration with the Agencies. If you do not select “Woodinville” you will not appear to me as a registered vendor and you will not be able to access this RFP or download bid attachments).

BASIS OF AWARD: The City will award to a responsive Service Provider with the lowest total price based on the Total Base Proposal submitted on the Proposal Form.

AGREEMENT FOR SERVICES: The Service Provider selected for final award will be required to enter into a standard Services Agreement substantially in the form of the draft attached with this RFP. The selected Service Provider will have, or be able to obtain, a certificate of insurance as defined in the draft Agreement, with a policy endorsement which names the City of Woodinville as additional insured.

TITLE VI NON-DISCRIMINATION COMPLIANCE: The City of Woodinville, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.