INVITATION TO BID

Notice is hereby given that the City of Kent, Washington, will receive sealed bids at the City Clerk’s office through June 8, 2021 up to 1:00 p.m. as shown on the clock on the east wall of the City Clerk’s Office on the first floor of City Hall, 220 4th Avenue South, Kent, Washington. All bids must be properly marked and sealed in accordance with this “Invitation to Bid.” Bids must be delivered and received at the City Clerk’s office by the above-stated time, regardless of delivery method, including U.S. Mail. All bids will be opened and read publicly aloud immediately following 1:00 p.m. for the City of Kent project named as follows:

Summit Landsburg Road and Rock Creek Culvert Replacement
Project Number 13-3007.5

The City of Kent will conduct the bid opening at the time and date as scheduled, however, due to the coronavirus disease 2019 (COVID-19) and its impacts the bid opening process will take place as follows: 

Bidders shall call the City Clerk at (253) 856-5725 to drop off bids. The City Clerk will read the bids out loud from the Clerk’s office. Individuals can stand in the lobby outside the Clerk’s office during the bid opening to hear the bid results, but must stand 6 feet or more apart.

The project consists of the removal of three (3) existing culverts in Rock Creek, and construction of a new concrete bridge (measuring about 110-FT end-to-end from the approach slabs), over Rock Creek on SE Summit Landsburg Road.  The project is located within the City of Kent’s Clarks Springs Watershed, located east of Maple Valley.  The new bridge will be relocated partially in the City of Kent and in unincorporated King County.  Work related to this project includes restoration of the Rock Creek stream bed, placement of woody debris habitat features, the relocation of a Covington Water District water main, a Soos Creek Water and Sewer District sanitary sewer force main, Lumen/Century Link telecommunications utilities, and other items.  Construction of in-water work can only occur during the WA Dept of Fish and Wildlife HPA permitted fish window, which is from June 15th to September 30th.  As the roadway is a major arterial, a detour route will be necessary during construction.  All of the above work to open SE Summit Landsburg Road must be completed by August 26, 2022, ahead of the 2022/2023 school year for the Tahoma School District.  As such, early procurement of the concrete bridge girders and other long lead items will be critical for successful completion of the project.  The project will improve salmon habitat and reduce flood risk in the Clark Springs Watershed, which is a critical water supply resource for the City of Kent.

The City of Kent has determined the project is essential pursuant to the Governor Inslee issued Proclamation 20-25. Should a contract be executed and this Proclamation or a similar proclamation be in place, specialized plans and protocols must be established and implemented to meet the social distancing and sanitation measures set forth by the United States Department of Labor or the Washington State Department of Health. It is the contractor’s responsibility to implement these measures. 

The Engineer’s estimated range for this project is approximately $2,280,000 and $2,510,000 Bid documents may be obtained by contacting City of Kent Engineering Department, Nancy Yoshitake at 253-856-5508. For technical questions, please call Stephen Lincoln, P.E. at 253-856-5552.

Bids must be clearly marked “Bid” with the name of the project on the outside of the envelope, addressed to the City Clerk, 220 4th Avenue South, Kent, WA 98032-5895. Only sealed bids will be accepted. No facsimiles or electronic submittals will be considered.

Each bid shall be in accordance with the plans and specifications and other contract documents now on file in the office of the City Engineer, City of Kent, Washington. Plans and specifications can also be downloaded at no charge at KentWA.gov/doing-business/bids-procurement. Copies of the WSDOT Standard Specifications are available for perusal only.

Apprentice Utilization Requirements are mandatory for all public works estimated to cost one million dollars or more, in which case no less than 15% of the labor hours must be performed by apprentices. KCC 6.01.030.

A cashier’s check, cash or surety bond in the amount of 5% of the bid must be included with the bid.

The City of Kent reserves the right to reject any and all bids on any or all schedules or alternates or to waive any informalities in the bidding and shall determine which bid or bidders is the most responsive, satisfactory and responsible bidder and shall be the sole judge thereof. Note: The award of the contract will not occur until the City of Kent has reviewed all bids for responsiveness and responsibility determinations and the Kent City Council has formally awarded the contract.

No plea of mistake in the bid shall be available to the bidder for the recovery of his/her deposit or as a defense to any action based upon the neglect or refusal to execute a contract.

Bidders must submit with their initial bid a signed statement as to whether they have previously performed work subject to the President’s Executive Order No. 11246.

No bidder may withdraw his/her bid for a period of sixty (60) days after the day of bid opening.

Dated this 24th day of May, 2021.

BY:                             
Kimberley A. Komoto, City Clerk

Published in:
Daily Journal of Commerce on May 25 and June 1, 2021
Washington State Office of Minority and Women’s Business Enterprise on May 25, 2021