Small Works Bids shall only be submitted via email to SmallWorksBid@portseattle.org until February 14, 2023, 11:00 a.m. for:

SW-0321368 - Flooring and Wall Covering On-Call 2023

The bids will then be publicly opened and read aloud via MS Teams Meeting. Any bids received after the time for opening, cannot be considered.The Port of Seattle is taking measures to respond to the novel coronavirus (COVID-19), the Bid Opening will be available via Microsoft Teams Meeting or by telephone. To attend the meeting, follow this link: https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzE3NTk1NjgtNjdjZi00MzU0LTg2ZTctMTg2ZTc3YmFlYzRm%40thread.v2/0?context=%7b%22Tid%22%3a%22a500afd9-6c7d-40ad-8add-b01240951a4a%22%2c%22Oid%22%3a%22a85e5bcc-b382-41a9-8a68-31b120160aa7%22%7d or by calling in: (425) 660-9954, Conference ID 703 705 549#

Electronic copies of the Bid Documents for this solicitation can be accessed and printed through the Port’s procurement website, Vendor Connect: https://hosting.portseattle.org/sops/

The Port of Seattle is not responsible for any costs incurred in response to this Advertisement for Bids.

Electronic mailbox for Small Works email bid submission: SmallWorksBid@portseattle.org

The Work includes providing labor, materials, equipment, and incidentals as necessary for hard and soft floor covering, base, tile & stone for walls and counters. Work may be part of facility restoration, remodel, reconfiguration, new work, mitigation of hazards, removal of finishes and maintenance related work. This contract does not include work for asbestos containing materials (ACM).

The Contractor shall furnish all labor, tools, equipment, materials and incidentals necessary to perform the work as requested by the Port of Seattle via a Work Authorization. All Contractor labor shall be provided as defined by the labor classifications per the Schedule of Unit Prices listed in Document 00 41 00 – Bid Form.

The contract will be awarded for an estimated amount not to exceed $300,000, which includes Washington State Sales Tax.

The contract will last one (1) year, 365 calendar days, from the official contract award date, which is the date the Port of Seattle signs the Agreement, or until the contract amount is depleted, whichever comes first.  This contract contains an option to extend the contract time up to 12 months beyond the original contract completion date

 A Pre-bid meeting will be held February 07, 2023, at 11:00 am, via Microsoft Teams Meeting or Via telephone. To attend the meeting, follow this link: https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZjIyZjk1MmYtOTI1Yi00NzQyLWIwMzYtNzQ2MDM3N2M2M2Iy%40thread.v2/0?context=%7b%22Tid%22%3a%22a500afd9-6c7d-40ad-8add-b01240951a4a%22%2c%22Oid%22%3a%22a85e5bcc-b382-41a9-8a68-31b120160aa7%22%7d or by calling in (425) 660-9954, Conference ID 720 544 16#

Performance and Payment bonds will be required with the Contract.  Each bond shall be in the full amount of the contract sum. 

No bid bond is required.

Labor and Industries require a “Statement of Intent to Pay Prevailing Wages” and “Affidavit of Wages Paid”.  The expense of such is the responsibility of the Contractor.  If the Port exercises its option to extend the contract an additional year, then new Intents and Affidavits will be required for the additional contract year at the prevailing wage rates published at that time.  The contract rates will be amended to reflect the changes in prevailing wage, if any.

A portion of this Contract requires work to be performed within an area of the Airport controlled for security reasons.  All Contractor personnel working in restricted areas (including AOA, Secured, SIDA and Sterile areas) on this project shall have Port of Seattle airport-issued identification / access badges in accordance with Title 49, Code of Federal Regulations (CFR), Part 1540/1542 and the Airport Security Plan.  Bidders should consider the impact of acquiring badges when preparing their bids.

This Contract requires work to be performed within an area of the Seaport controlled for security reasons. That area is defined as the area within a Coast Guard Regulated facility subject to the provisions of the Maritime Transportation Security Act (MTSA) of 2002 and Title 33 CFR, Part 105, delineated by security fence, and all other restricted areas indicated on applicable drawings, or as posted on the Seaport premises (“restricted/secured area”), or otherwise defined under each Terminal Facility Security Plan. No Contractor personnel are allowed to work in these restricted areas without a valid TWIC.

The Port reserves the right to reject any and all bids, to waive any informality, to accept any alternate bids, and to make such award that it deems to be in its best interest and pursuant to the terms of the General Conditions. Contract time extends from Execution of the contract through Completion as defined in the General Conditions.

The Port of Seattle is an Equal Opportunity Employer and encourages Disadvantaged Business Enterprises, Minority Business Enterprises, Women Business Enterprises and Small Business Enterprises to participate in the competitive bidding process.

Title VI solicitation notice

The Port of Seattle, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.
Any person who believes they have been aggrieved by an unlawful discriminatory practice under Title VI has a right to file a formal complaint with the Port. Any such complaint must be in writing and filed with the Port’s Title VI Coordinator within one hundred, eighty (180) days following the date of the alleged discriminatory occurrence. Title VI Discrimination Complaint Forms may be obtained from the office of the Title VI Coordinator at no cost to the complainant by calling (206) 787-4066 or sending an email to mailbox.t3@portseattle.org .