CITY OF FEDERAL WAY
REQUEST FOR BIDS

2019/2020 Surface Water Management (SWM)
Vactor Services and Drainage Infrastructure Maintenance RFB # 18-011

SUBMITTAL OF SEALED BIDS:
Notice is hereby given that the City of Federal Way, Washington, will receive sealed bids through October 17, 2018, until 3:00 p.m., at the City Hall Purchasing Office or by US Mail at City of Federal Way, Purchasing Office, 33325 8th Avenue South, Federal Way, Washington 98003. Proposals received after 3:00 p.m. on said date will not be considered.

BID OPENING:
All bids will be opened and read publicly aloud at 3:10 p.m. on Wednesday, October 17, 2018, at Hylebos Conference Room, 33325 8th Avenue South, Federal Way, Washington, for this RFB.

All bid proposals shall be accompanied by a bid deposit by a cashier’s or certified check, or Bid Bond in an amount equal to five percent (5%) of the amount of such bid proposal. Should the successful bidder fail to enter into a contract and furnish satisfactory Performance Bond within the time stated in the specifications, the bid deposit or bond shall be forfeited to the City of Federal Way.

DESCRIPTION OF WORK:
The City seeks the services of a skilled independent contractor (“Contractor”) capable of working without direct supervision to perform "on-call" and emergency vacuum/jet rodding and hydro-excavating services on City storm drain systems and related work as further described in the 2019/2020 Surface Water Management (SWM) Vactor Services and Drainage Infrastructure Maintenance Agreement ("Agreement,” attached hereto as Attachment J and incorporated by this reference). Work will occur within the street right-of-way (“ROW”), City owned property, or drainage easements. Typical structures to be maintained and/or serviced are catch basins, also known as CBs (Type I, Type 1L, and Type II), manholes (MH), vaults, oil/water separators, drainage pipes, and culverts. It will be necessary to enter confined spaces to clean and/or perform visual inspections of certain pipes and structures. The work shall be performed as needed by the City. Typical work hours are 7:00 a.m. to 5:00 p.m., Monday through Friday. The City anticipates repetitive assignments throughout the year. The amount of work may vary from month to month. Contractor shall perform services within 24 hours of receiving notification from the City to perform services. For emergency services, the City will require a maximum two hour response time from time of notification and priority over other non-contract customers.

For non-emergency work, the City will provide the Contractor notification of work and a .pdf file listing of the areas to be cleaned. The City will identify to the Contractor which
catch basins within each year’s annual circuit are to be cleaned no later than January 30th of the service year. It will be the Contractor's responsibility to provide all required equipment and labor necessary to complete all requested work and properly dispose of collected water and solids.

The Contractor shall complete all annual circuit cleaning of that year’s catch basins within 90 working days of receipt of the .pdf files listing areas to be cleaned. Approximate quantity of catch basins cleaned per year, based on previous five year average, is 2,188 Type I or 1L, and 500 Type II or Manhole (48” or greater). All other “on-call” work shall be performed within the response times previously stated.

The bidder is urged to check the plans and contract provisions carefully.

All bid proposals shall be in accordance with the Instructions to Bidders and all other contract documents. Any questions concerning the description of the work contained in the contract documents must be directed to Theresa Thurlow, SWM Division Manager, by email at theresa.thurlow@cityoffederalway.com, or by letter addressed to Theresa Thurlow, SWM Division Manager, Public Works Department. The questions must be received by the City on or before October 10, 2018, to allow a written reply to reach all prospective Bidders before the submission of their bids.

BIDDING DOCUMENTS:
Free-of-charge access to project bid documents (plans, specifications, addenda, and Bidders List) is provided to Prime Bidders, Subcontractors, and Vendors by going to www.bxwa.com and clicking on “Posted Projects,” “Public Works,” and “City of Federal Way.” This online plan room provides Bidders with fully usable online documents with the ability to: download, view, print, order full/partial plan sets from numerous reprographic sources, and a free online digitizer/take-off tool. It is recommended that Bidders “Register” in order to receive automatic e-mail notification of future addenda and to place themselves on the “Self-Registered Bidders List.” Bidders that do not register will not be automatically notified of addenda and will need to periodically check the on-line plan for addenda issued on this project. Contact Builders Exchange of Washington at (425) 258-1303 should you require assistance with access or registration.

An informational copy of plans, specifications, and addenda are also available for viewing only at the Public Works Department, Federal Way City Hall, 33325 8th Avenue South, Federal Way, Washington.

The City, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49 C.F.R., Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 23 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color,
national origin, or sex in consideration for an award. The City encourages minority and women-owned firms to submit bids consistent with the City’s policy to ensure that such firms are afforded the maximum practicable opportunity to compete for and obtain public contracts.

The Contractor will be required to comply with all local, State, and Federal laws and regulations pertaining to equal employment opportunities.

The City anticipates awarding this project to the successful bidder and intends to give Notice to Proceed as soon as the Contract and all required associated documents are executed in full. Regardless of the date of award, or Notice to Proceed, the Contractor must complete all work under this project by December 31, 2020.

RESERVATION OF RIGHTS:
The City of Federal Way reserves the right to reject any and all bids, waive any informalities or minor irregularities in the bidding, and determine which bid or bidder meets the criteria set forth in the bid documents. No bidder may withdraw his bid after the hour set for the opening thereof unless the award is delayed for a period exceeding thirty (30) days.

Dated the 18th day of September, 2018.

Dates of Publication:
Tacoma News Tribune 
September 21, 2018
September 28, 2018

Daily Journal of Commerce
September 21, 2018
September 28, 2018

Federal Way Mirror
September 21, 2018
September 28, 2018