City of Woodland, WA

RFQ for Engineering Services

West Scott Avenue and Guild Road Full Depth Reclamation

 

GENERAL DESCRIPTION OF SERVICES REQUIRED:  The City of Woodland, Washington (CITY) desires to retain a qualified ENGINEERING FIRM to provide a full range of services including but not limited to preparation of the Plans, Specifications, and Engineer’s Estimate (PS&E) and related tasks required to complete the design of the improvements and providing construction management/administration services during the construction phase of the project(s). This project is being funded through two Transportation Improvement Board (TIB) Grants. One grant is for Pacific Avenue to BNRR tracks; The other grant is for Schurman Way on Guild Road to N. Pekin Road and continues on West Scott Avenue from N. Pekin Road to the BNRR tracks.

 

BACKGROUND: West Scott Avenue and Guild Road are major collector streets and provide access to numerous commercial and industrial businesses.  The existing asphalt has reached the end of its life and needs to be replaced.  

 

DESCRIPTION OF PROJECT: The Guild Road and West Scott Avenue full depth reclamation projects will encompass two separate sections of road. The first project on Guild Road will be approximately 1,850 feet from Schurman Way and progress to the East to the railroad crossing.  This project has two existing roadway sections, the first from Schurman Way to North Pekin Road has a pavement width of 45 feet with two 15-foot travel lanes and a 15-foot two way left turn lane.  The second section is West Scott Avenue from North Pekin Road to the Rail Road Crossing, with an existing pavement width of 32 feet with two 16-foot travel lanes.  Both sections of road have curb and gutter on both sides of the road, with intermittent sidewalks throughout the corridor. 

 

The second project on West Scott Avenue will be approximately 2,100 feet from the rail road crossing and progress to the East to Pacific Avenue.  This project has one roadway section, with a pavement width of 32 feet with two 16-foot travel lanes.  This section of road has curb and gutter on both sides of the road, with intermittent sidewalks throughout the corridor. 

 

Improvements made in conjunction with these projects shall consist of a full depth reclamation treatment with new asphalt overlay consisting of approximately 4,000 feet combined at both locations.  The projects will also include installation of sidewalks and retrofitting driveway entrances and curb ramps to be ADA compliant.  These projects will also involve improvements to the railroad crossing and acquiring Right of Way for completion of the sidewalk improvements. The projects will identify an existing CA water line that will be replaced and abandon in place. The project improvements as described are in compliance with the goals and objectives of the City’s Transportation Improvement Plan.

 

SCOPE OF WORK AND SERVICES: The ENGINEERING FIRM will provide various resources, resource management, and technical services as requested by the City of Woodland to deliver the project. Moreover, ENGINEERING FIRM will be responsible for preparation of the Plans, Specifications, and Engineer’s Estimate (PS&E) and related tasks required to complete the design of the improvements and providing construction management/administration services during the construction phase of the project.  Project funding will include Transportation Improvement Board grant allocations and the selected Consultant should be prepared to assist the City in ensuring that all applicable state and local requirements are met to ensure securing the grant funding.

 

Design elements include: roadway and pedestrian crossing facilities. The work tasks related to this project include, but are not limited to, the following:

 

· Review of preliminary planning materials.

· Identification of possible conflicts with existing infrastructure for required project elements.

· Design for construction of approximately 4,000 feet of roadway.

· Design for construction of new ADA pedestrian ramps.

· Environmental planning and preparation of applications, including preparation of all         

  SEPA/NEPA related studies and permit applications.

· Private utility coordination of impacted utilities.

· Preparation of bid and construction documents including plans, contract provisions, quantity      estimates and opinion of probable construction costs.

 · Bid evaluation and contract award support.

· Construction Management and Administration Services.  The below listed services is provided    as a guide for the definition of services anticipated for the completion of the project. Upon selection, the consultant will be required to prepare a project specific scope of services to be approved by the City of Woodland.

· Design—Provide topographic and base drawing preparation, existing utility information research, prepare design drawings, specifications (contract documents), and Opinion of Probable Construction Cost (“Engineer’s Estimate”).

· Survey—Provide survey services to support design and construction efforts, if needed.

· Environmental Permitting—Research, prepare and submit permit applications. Attend and/or coordinate meetings with environmental agencies as needed.

· Bidding Support—Prepare bid documents, tabulate bids, check apparent low bidder references and prepare contract award recommendation.

· Public Information and Involvement—Prepare informational flyers or meeting notices, assist with public/neighborhood informational meetings, write or review website updates and other related tasks.

· Construction Support—Provide construction administration and observation support, including review of contractor submittals/shop drawings, monthly contractor pay request administration, on-site construction observer and construction record drawing preparation.

 

 TITLE VI STATEMENT: The City of Woodland in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award.”

 

PROPOSAL SUBMITTAL: To be considered for this work, all submittal requirements outlined in this RFQ must be met. Proposals shall be submitted to:

 

Tracy Coleman, Public Works Director

City of Woodland

City Hall

230 Davidson Ave. / P.O Box 9

Woodland, WA 98674

 

Two (2) bound and one (1) unbound hardcopies of the ENGINEERING FIRM’s written proposal shall be submitted.

 

Submittals must be received no later than 2:00 PM on Thursday, April 25th, 2019.

 

PROPOSAL INQUIRIES: Should an ENGINEERING FIRM desire additional information prior to submitting a proposal, please submit inquiries via email to the individual listed below:

 

Tracy Coleman, Public Works Director

Email: Colemant@ci.woodland.wa.us

 

All inquiry responses shall be placed on the CITY website: http://www.ci.woodland.wa.us/ within the RFP/RFQ icon.

 

The CITY will not be held responsible for any verbal instructions or information which may be provided to prospective respondents.

 

Dates of publication:

The Reflector:   Wednesday, April 17, 2019

OMWBE:  next available date