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Addendum: PDF

STATE OF WASHINGTON
OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION
OLYMPIA, WASHINGTON

INFORMAL SOLICITATION No. 2019-23

Peer Reviewers for the 21st Century Community Learning Center Grant Applications

DUE DATE: 3:00 p.m., Pacific Daylight Time (PDT) on May 1, 2019

ESTIMATED CONTRACT PERIOD: June 3, 2019-July 12, 2019. Amendments extending the period of performance, if any, shall be at the sole discretion of OSPI.

BIDDER ELIGIBILITY: This Informal Solicitation is open to those Bidders that satisfy the minimum qualifications stated herein and that are available for work in Washington State.

The Office of Superintendent of Public Instruction (OSPI) is initiating this Informal Solicitation to solicit proposals for peer reviewers to read and score 21st Century Community Learning Center competitive applications.

The 21st Century Community Learning Centers Program (21st CCLC) supports the creation of community learning centers that provide academic enrichment opportunities during non-school hours for children who attend high-poverty and low-performing schools. OSPI oversees the administration of the federal grant, Title IV Part B, which funds 21st Century programs.

A community learning center assists students to meet the challenging state academic standards by providing the students with academic enrichment activities and a broad array of other activities during non-school hours or periods when school in not in session. A learning center reinforces and complements the regular academic programs of the schools the students attend and offers families of students served by such center opportunities for active and meaningful engagement in their children’s education.

Eligible entities that may apply for a 21st CCLC grant are Local Education Agencies/School Districts, community-based organizations, Indian tribes or tribal organizations, and public or private entities. Applicants are awarded based on availably of federal funding and highest average scores from the rigorous peer review process.

SCOPE OF WORK
The following areas are identified as the primary responsibilities for the Contractors:

To support this work, OSPI is searching for experienced Peer Reviewers to serve in one or more of the following capacities:
• Peer Reviewer OR
• Peer Reviewer/Assigned Team Leader

NOTE: An applicant may apply for both the Peer Reviewer and the Peer Reviewer/Assigned Team Leader, OSPI will assign the Team Leaders based on experience and qualifications.

Peer Reviewer Responsibilities

1. Prior to an all-day live training, review and become familiar with Federal 21st CCLC program statute, non-regulatory guidance, the WA 21st CCLC 2019-2020 Request for Proposal (RFP) scoring rubric, bidders conference Power Point slides. (This may take approximately four (4) to six (6) hours.)

2. Prior to an all-day live 21st CCLC RFP Scoring Training, review and score a 21st CCLC grant application, and provide written comments to justify the scores. It will take approximately three (3) hours to read, score, and provide written comments. Be prepared to discuss the proposal by section with a group of other reviewers to build group consensus on scores.

3. Participate in a live, all-day 21st CCLC RFP Scoring Training in the SeaTac area, on June 7, 2019, from 8:00 a.m.-5:00 p.m. Reviewers will practice scoring applications, calibrating as a team, and coming to consensus on scores. The Scoring Training must be attended in person. No remote options will be available. Bidders who cannot commit to attending the June 7 training will be deemed non-responsive.

4. Review and score at least nine (9) applications and no more than eleven (11)
OSPI Informal Solicitation No. 2019-23 Page 3 of 13
(Rev. 9/17)
applications between June 7, 2019, and July 3, 2019, based on criteria established by OSPI’s 21st CCLC program. Applications are roughly thirty (30) pages. Unless requested in writing to have printed materials, all applications, scoring rubrics, and supporting materials are provided electronically.

5. Be available for approximately three (3), two- (-2) to three- (3-) hour conference calls, to discuss scoring with a review team between June 7, 2019, and July 3, 2019. Reviewers must submit draft scores to the assigned Team Leader at least one (1) hour before each conference call.

6. Submit final scores and required written comments electronically in the required score forms, to OSPI by 4:00 p.m. on July 3, 2019.

7. Be available by phone until July 8, 2019, to resolve any questions regarding final scores.