Our vendor community is important to us, and we know your time to review and respond to procurements is often limited. To allow for any planning that may be necessary for you to review, and hopefully respond, to our anticipated procurement please review the information provided below. Keep in mind this procurement, as well as the dates reflected below, are subject to revision or cancellation at WAHBE’s need and discretion.

Project Title: Print and Mailing Services

Description: The selected Vendor will print and mail correspondence that is generated daily from the Washington Healthplanfinder. The types of correspondence include, but are not limited to; insurance eligibility determinations, renewal notices, enrollment confirmations, and requests for information. 

WAHBE prints and mails 250,000 - 600,000 individual correspondences each month.  Correspondences range in size from 1 to 16 printed pages depending on the content of the correspondence and the customer’s language preference. WAHBE currently prints correspondences in English and 8 other languages.

The largest volume of printing typically occurs around the WAHBE open enrollment period (November 1 – January 31) as well as the end of January when 1095-A tax forms are created and mailed.

Place of Performance: Washington State (statewide)

Anticipated Procurement Type: Request for Proposals (RFP)

Estimated Procurement Release Date: October 23, 2023

Procurement Documents will be posted: Washington Electronic Business Solutions (WEBS) https://pr-webs-vendor.des.wa.gov/

Commodity Code(s): 966-76, 966-59, and 966-61

Estimated Award Date: January 31, 2024

Estimated Contract Period of Performance: May 1, 2024 – June 30, 2026, including transition. Contract may be extended up to an additional 6 years.

Contract Type: Firm/Fixed Pricing

When the time comes, we hope you will consider responding to our RFP. Help us reach potential vendors by spreading the word about this exciting opportunity by sharing with your contacts, teams and networks.