Notice to Bidders:  Notice is hereby given that Peninsula Behavioral Health (PBH), hereinafter referred to as the Owner, will receive sealed bid packets for the construction of the North View affordable apartment building.

Pre-Bid Walk Through: Property may be viewed at the corner of 2nd and Oak St in Port Angeles, WA.  Please contact Richard Coda at richardc@peninsulabehavioral.org or 360-620-1767 to gain full access to the site.

Bid Due:  Sealed hard copy bids will be received by the Peninsula Behavioral Health no later than 12:00 P.M. Pacific Time November 13, 2024 at the offices of Peninsula Behavioral Health located at 118 E 8th St, Port Angeles, WA 98362.  Bids received prior to this time shall be opened and read aloud at 1:00 P.M. Pacific time on November 13, 2024 at the offices of Peninsula Behavioral Health. 

1.         Scope of Work:  

Project Location, 138 W 2nd St. Port Angeles, WA 98362.  Legal Description: Lots 9 & 10 of Block 53.

The Project scope of work includes the removal of existing foundation structures, site preparation, and all activities associated with construction and commissioning of a 36-unit low-income permanent supportive housing building to include a community room, office space, and rooftop decks.

2.         Bid Security:

A certified check, money order, cashier’s check, or bid bond using AIA form A310 is required with each bid in an amount equal to five percent (5%) of the bid amount.  No bid shall be considered unless accompanied by such Bid Security.  Bid Securities of Unsuccessful bidders will be returned after the contract is awarded.

 

3.         Submission of proposals

Bidders are required to make their bids on the Bid Proposal form provided by the Owner and return it along with the Bid Security and the Non-Collusion Affidavit.

 

4.         Bidder Responsibility Criteria

It is the intent of the Owner to award a contract to the low responsible bidder, with consideration given for the use of Clallam County based vendors, subcontractors and workforce.  Owner values working with local subcontractors, vendors and workforce who can assist with warranty and maintenance after construction is complete. 

 

Before award, the bidder must meet the following bidder responsibility criteria to be considered a responsible bidder. The bidder may be required by the Owner to submit documentation demonstrating compliance with the criteria. The bidder must:

(a)        Have a current certificate of registration as a contractor in compliance with chapter 18.27 RCW, which must have been in effect at the time of bid submittal;

(b)        Have a current Washington Unified Business Identifier (UBI) number;

(d)        Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3).

 

5.         Signature

A bid by a corporation or company shall include the printed name of the corporation or company, the printed name and title and the signature of an officer authorized to bind the corporation or company.  An impression of the corporate seal must appear on bids submitted by the corporation.  A bid by a firm shall include the printed firm name and member or agent name.  Any person signing the proposal as an agent for another or others must also file legal evidence of his authority to do so.  The business mailing address and telephone number must be provided.

 

6.         Bid Results

Bid results shall be faxed or emailed to each bidder on No later than Friday, November 15, 2024.  The successful bidder will have an official Notice of Award sent via mail.  If in the opinion of the Owner, all bids are unsatisfactory, they may reject all of them and re-advertise, and in such case, all such Bid Securities shall be returned to the bidders; but if the contract is let, then all Bid Securities shall be returned to the bidders, except that of the successful bidder, which shall be retained until a contract is entered into and Performance and Payment Bonds are provided to the Owner for the performance of the contract and otherwise conditioned as required by law, with sureties satisfactory to the Commission, in amounts equal to the contract price.

 

7.         Non-Collusion Affidavit

Proposals must be prepared without the assistance of any officer or other person employed by or connected in any manner with the Owner.  The signed and notarized Non-Collusion Affidavit must be returned with the Bid Proposal. 

 

8.         Examination of Site & Conditions

The contractor, by filing a bid, acknowledges that he has examined or has had the opportunity but knowingly declined to examine, the premises and site so as to compare them with the drawings and specifications, and to have satisfied himself as to the facilities and difficulties attending the execution of the proposed contract (including local conditions, uncertainty of weather and all other contingencies) before the delivery of his proposal, and no allowance shall be subsequently made on behalf of the Contractor by reason of any error or neglect on his part.

 

9.         Withdrawal of Proposal

Proposals may only be withdrawn by written and signed request and only if such request is received prior to the opening of the bids.  No bid will be received or considered after the time set for the opening of the bids.

 

10.       Performance Bond and Labor & Material Payment Bonds

Prior to execution of the contract, the successful bidder shall furnish Performance and Labor & Material Payment Bonds covering the faithful performance of the contract and the payment of all obligations arising thereunder in such form approved by the Owner and in the amount of one hundred percent (100%) of the contract.  The bidder shall require the attorney-of-fact who executes the required bonds on behalf of the surety to affix thereto a certified and current copy of this power-of-attorney indicating the monetary limit of such power.

 

 

11.       Execution of Contract

The successful bidder must sign and return the Agreement and furnish the Performance Bond, Labor & Material Payment Bond, Certificate of Insurance, and Intent to Pay Prevailing Wages within fourteen (14) days from the Notice of Award date.  Failure to do so will result in the forfeiture of said Bid Security to the Owner and all rights of said bidder with regard to this project will be annulled to the extent allowed by law.  The Contract is executed once all of the documents listed in this section are furnished within the timeline specified and the Owner then signs and dates the Agreement.

 

12.       Insurance & Liability

The Contractor shall procure and maintain during the life of this contract such insurance as shall protect him and any subcontractor performing work covered by this contract from claims or damages for bodily injury, including death resulting therefrom as well as from claims for property damage, which may arise from operations under this contract, whether such operations are performed by himself or by any subcontractor or by anyone directly employed by either of them.

 

Insurance must be placed with commercial insurance companies licensed to do business in the State of Washington.  Certificates of Insurance for all insurance shall be filed with the Owner naming the Owner, its officers, employees, board, and volunteers as Additional Insured.  The policy amount shall be $1,000,000 combined single limit.

 

All insurance policies by the Contractor shall provide (1) that the policies shall not be cancelled, or the amount thereof reduced without forty-five (45) days prior written notice to the Owner, and (2) that forty-five (45) days prior written notice shall also be given if the policy is not to be renewed at the scheduled expiration date.

 

13.       Prevailing Wage

All work performed on this project will be subject to the higher of the prevailing Federal or State wage rates. It is the sole responsibility of the Contractor to assign the appropriate classifications to all laborers, workmen or mechanics that will perform any work pursuant to any Public Works Contract and to ascertain the applicable prevailing wage rates and fringe benefits for each such classification.  Current prevailing wage data can be obtained by the Contractor from the Industrial Statistician of the Department of Labor and Industries, Prevailing Wage Office, P.O.  Box 44540, Olympia, Washington 98504-4540, (360) 902-5335, or on their website at http://www.lni.wa.gov/TradesLicensing/PrevWage/WageRates/Printable/defau...

 

14.       Bidding Documents

Bidding documents for the project are prepared by SMR Architects of Seattle, Washington.  Bona fide contractors may review and/or obtain copies of the contract documents, including architectural, mechanical, plumbing, and electrical documents by contacting the architect at nsauter@smrarchitects.com, or at the following offices and online as outlined below.

 

To ensure notification of all addenda and to assist in the bid process, all bidders shall register as a plan holder.  Bidders and contractor lists shall be maintained at SMR Architect’s offices.  Please send an email to Nate Sauter, nsauter@smrarchitects.com to confirm you will be bidding.

 

15.       Technical Questions:

Technical questions regarding this project must be received in writing no later than 5 pm on October 30, 2024 (14 days before the bid opening) and addressed to: Nate Sauter at SMR Architects, 117 South Main Street, Suite 400, Seattle WA 98104, e-mail nsauter@smrarchitects.com.

 

16.       Rejection of Bids:

The Owner will have the right to reject any and all bids and in particular to reject

a bid received after the deadline for bids due or bids that are not accompanied by the

required Bid Security or Non-Collusion Affidavit or a bid in any way incomplete or non-responsive to the bid package. The Owner further reserves the right to accept that proposal which is in the best interest of the Owner. 

 

There is no appeal process for bids determined to be non-responsive because they do not respond to all the required elements in this bid package solicitation. If the Owner determines that the apparent low bidder does not meet bidder responsibility criteria in paragraph 4 above and is therefore not a responsible bidder, the Owner shall notify the bidder in writing with the reasons for its determination.

 

18.       Commerce HTF Funding

This project is anticipated to be funded by Washington State Department of Commerce Housing Trust Fund Apple Health and Homes.  As such, this project must meet current building and energy code requirements as well as specified Evergreen Development Standard selections.  Commerce generally requires contractor workforce be comprised of 15% apprenticeship, though waivers may be requested.