REQUEST FOR BIDS

2025 Pavement Maintenance

SUBMITTAL OF SEALED BIDS:

Notice is hereby given that sealed bids shall be hand-delivered to the Public Works Department front counter, located downstairs at Tumwater City Hall, 555 Israel Road SW, Tumwater, Washington, from 10:00 a.m. until 11:00:00 a.m., Thursday, April 24, 2025, for the 2025 Pavement Maintenance project. Bid proposals received after the time fixed for opening will not be considered. Bid deliveries other than hand-delivered (i.e., faxed, mailed, or emailed) will not be accepted. Late bids will be returned unopened.

BID OPENING:

All bids will be opened and publicly read aloud at 11:00 a.m., Thursday, April 24, 2025 at Tumwater City Hall, 555 Israel Road SW, Tumwater, Washington, for this request for bids.

DESCRIPTION OF WORK:

Contractor shall perform all work and furnish all tools, materials, supplies, equipment, labor and other items incidental thereto necessary for the construction and completion of the work, more particularly described as the 2025 Pavement Maintenance project. The Project includes, without limitation, construction of pavement maintenance including planing, paving, pavement repair, base repair and resurfacing, crack sealing, channelization, stormwater retrofits, pedestrian improvements (sidewalk repair and ADA retrofits), minor landscape and irrigation repair, clean-up, and other work; as shown on Plans and as described in these Specifications, all in accordance with the Contract Documents (“Work”).

Cost estimate range: $3,700,000 - $4,300,000

BID DOCUMENTS:

Free-of-charge access to project bid documents (plans, specifications, addenda, and Bidders List) is provided to Prime Bidders, Subcontractors, and Vendors by going to www.bxwa.com and clicking on "Posted Projects," "Public Works," and "City of Tumwater.” This online plan room provides Bidders with fully usable online documents with the ability to download, view, print, and order full/partial plan sets from numerous reprographic sources, and a free online digitizer/take-off tool. It is recommended that Bidders “Register” in order to receive automatic e-mail notification of future addenda and to place themselves on the “Self-Registered Bidders List." Bidders that do not register will not be automatically notified of addenda and will need to periodically check the on-line plan room for addenda issued on this project. Contact Builders Exchange of Washington at (425) 258-1303 should you require assistance with access or registration.
 

All bid proposals shall be in accordance with the Instructions to Bidders and all other contract documents which may be obtained through Builders Exchange of Washington. 

Any questions regarding work description or the explanation or interpretation of the bid documents must be directed to Joseph Norman, Senior Engineer, in writing at 555 Israel Road SW, Tumwater, Washington 98501 or via email at jnorman@ci.tumwater.wa.us with the email subject line “2025 Pavement Maintenance Bid Question” a minimum of 48 hours prior to bid opening. No addendums will be issued within 24 hours of bid opening.

RESERVATION OF RIGHTS:

The City of Tumwater reserves the right to reject any or all bids and/or any portion of any bid, and to waive any informalities or irregularities in the bid or in the bidding, and determine which bid or bidder meets the criteria set forth in the bid documents.  The City shall reserve the right to reject single items or combinations of bid items.

No bidder may withdraw their proposal after the hour set for the opening thereof, or before award of contract, unless said award is delayed for a period exceeding thirty (30) days.

NOTICE TO BIDDERS – TITLE VI

The City of Tumwater in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,42 U.S.C. 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Dated this 3rd day of April 2025