NOTICE OF BID OPPORTUNITY

Competitive Solicitation 02024

Document Accessibility & PDF Remediation

COMPETITIVE SOLICITATION POSTING: April 10, 2025

DEADLINE FOR SUBMITTING BIDS: May 27, 2025 - 11:59 pm (Pacific Time)

Find the full solicitation on Washington’s Electronic Business Solution (WEBS). Vendors not registered in WEBS will not receive updates or amendments to the solicitation, which could disadvantage your bid.

Pre-bid conference: April 17, 2025 at 2:00 pm (Pacific Time) via Microsoft Teams

Link: Join the meeting

Meeting ID: 245 232 864 365

Passcode: Ut6iA9dC

Dial in by phone

+1 564-999-2000,,902076891# United States, Olympia

(833) 322-1218,,902076891# United States (Toll-free)

Find a local number

Phone conference ID: 902 076 891#

Contract location: Statewide

Contract description: Enterprise Services is using this Competitive Solicitation to solicit value-added bids from innovative, qualified Bidders to provide document accessibility and pdf remediation services (“Goods/Services”) that, at a minimum, meet or exceed any required minimum specifications for the Goods/Services and/or the required minimum performance requirements for Bidders who are awarded a Contract as stated in Exhibit D - Contract.

This statewide contract is for the remediation of documents, which means transforming or remediating a digital document (such as a PDF) to meet required accessibility standards. 

This Competitive Solicitation is part of the Washington State Purchasing Cooperative. The resulting Contract will be available for use by all eligible purchasers at their option, including any approved Participant. These Participants can include purchasers from any state. Participants will decide whether the Contract meets their needs and whether they use the Contract to purchase the Goods/Services.

An accessible document should meet WCAG 2.2 AA technical standards, and when in PDF format, the document should meet PDF UA ISO 14289-1 or 14289-2 technical standards. If these standards are updated during the lifetime of the contract, the documents must meet the most current standard adopted by WaTech policy (for the State of Washington), or the most current standard at the time. When a document is accessible, this means users must be able to independently acquire the same information, engage in the same interactions, and enjoy the same services within the same timeframe as individuals without disabilities, with substantially equivalent ease of use.

Commodity codes:

• 208-11-Application Software, Microcomputer
• 208-42-EDI (Electronic Data Interchange) Translator Software, Microcomputer
• 208-54-Internet and Web Site Software for Microcomputers
• 208-58 Language Translation Software
• 208-94 Word Processing, Text Editors, Spell Checkers
• 209-12-Application Software, Mainframe Computer (Incl. Cobol)
• 209-13-Application Software, Minicomputer
• 209-43-EDI (Electronic Data Interchange) Translator Software, Mini/Mainframe Computer
• 209-44 Educational: Foreign Languages, Math, Science, Social Studies, etc.
• 209-54-Internet and Web Site Software for Main Frame Computers
• 209-58 Language Translation Software
• 209-87-Software, Mini/Mainframe Computer (Not Otherwise Classified)
• 710-52  Audio Equipment for the Visual and Hearing Impaired (Not Otherwise Classified)
• 710-92  Reading Devices (For the Vision Impaired)
• 785-70 Instructional Aids: Courses, Lesson Plans (Prepared), Programs, Ancillary Materials, Videos, etc.
• 785-85 Reading Programs, Reading Aids, Accelerators, and Calculators
• 920-02-Access Services, Data
• 920-03-Application Service Provider (ASP) (Web Based Hosted)
• 920-04-Applications Software (For Main Frame Systems),
• 920-07-Applications Software for Microcomputer Systems: Business, Mathematical/Statistical, Medical, Scientific, etc.
• 920-14-Applications Software (For Minicomputer Systems)
• 920-15-Assessment and Profiling Services of Software
• 920-22-Data Preparation and Processing Services (Including Bates Coding)
• 920-24 Data Conversion Services
• 920-30-Image Processing and Conversion Services
• 920-39-Processing System Services, Data (Not Otherwise Classified)
• 920-45-Software Maintenance/Support
• 924-18 Educational Services, Alternative
• 952-72  Reading Services for the Blind

Inclusion plan: Bidder’s Diverse Business Inclusion Plan – Subcontractors

Preference/priority points: Executive Order 18-03

Solicitation documents: Solicitation documents, contacts and bid instructions are available  in WEBS by searching “02024”: https://pr-webs-vendor.des.wa.gov/.

Question-and-answer period:

Question due date: May 13, 2025, at 11:59 pm (Pacific Time)

Posting date: May 15, 2025

Submit questions or concerns about this solicitation in writing to the Procurement Coordinator: Chelsea Clark at descontractsteamapple@des.wa.gov