NOTICE OF COMPETITIVE SOLICITATION

HCA Solicitation #2026HCA7

SOLICITATION TITLE: As Needed Convenience Contracts for Tribal Focused Health Care Consulting, Project Management, Engagement, Coordination, and Native Artistry in Numerous Areas of Expertise.

SOLICITATION BUDGET: No Minimum or Maximum Amount

SOLICITATION POSTING DATE: 6/17/2026

RESPONSE DUE DATE: 7/31/2026

Find the full solicitation on Washington’s Electronic Business Solution (WEBS). Vendors not registered in WEBS will not receive updates or amendments to the solicitation, which may put them at a disadvantage.

Estimated Schedule of Procurement Activities

Purpose and Objectives

The Washington State Health Care Authority, hereafter called “HCA”, is initiating this Request for Qualifications and Quotations (RFQQ) with the intent to award a contract to multiple bidders for each health consulting category outlined in this RFQQ.  The objective of the contracts is to deliver as-needed services to HCA in the following categories of health consulting which have a focus on Tribes and Urban Indian Health Programs. Bidders will bid for the categories of consulting that they are most suited for based on experience and expertise. Bidders will identify these service categories and activities in their bid. HCA does not expect every Bidder to provide a bid for every category, especially if it is not their intention or strength in that capacity. The details of these consulting service categories are outlined as:

1. Tribal Engagement Coordinating Entity:

ASB will be responsible for working with Tribal governments and Tribal governmental partners including HCA, other state agencies, Tribal organizations, and non-Tribal health care partners such as managed care entities, Behavioral Health Administrative Service Organizations (BH-ASO), and accountable communities of health.

ASB will coordinate with these groups in order to support HCA in Tribal engagement; provide health policy consultation; and standing up needed Tribal specific committees, boards, and workgroups bringing Tribal governments, Urban Indian Health Programs, Tribal organizations, and state agency partners together to discuss health care delivery and policy improvements focused on raising health care outcomes for American Indian and Alaska Natives (AI/AN) individuals in Washington State. Focus areas will be but are not limited to, opioid response, crisis response, Medicaid transformation, behavioral health, traditional health care practices, etc.

Experience includes knowledge and expertise in the Indian health care delivery system and experience working with Tribal governments in Washington State, Indian health care providers in Washington State, and entities that are Tribally operated or created by a Tribe or through Tribal delegation.

2. Strategic Planning:

ASB will be responsible for establishing connections, coordinating communications and meetings, creating workgroups, and facilitating group planning and meetings in order to develop strategic plans. Work would include managing the development of strategic plans and engaging Tribal governments, Urban Indian Health Programs and Tribal organizations as appropriate for feedback and working in partnership with HCA to finalize the strategic plans. Potential group members could include Tribal governments and Tribal governmental partners including HCA; Department of Social and Health Services; Department of Health; Division of Children, Youth, and Families; and parties serving AI/AN individuals across the state.

Examples of strategic plan topics include AI/AN opioid response planning, AI/AN Tribal crisis plannings, Medicaid transformation state planning, Governor’s Indian Health Advisory Committee strategic plans, and traditional health care services strategic planning, etc.

3. Partnerships and Coalitions:

ASB will work with Tribal governmental health partners, including HCA and AI/AN communities, in establishing and maintaining community partnerships; coalition building with public agencies, health care providers, and health insurance providers; facilitating external or internal focus groups with Tribes, Urban Indian Health Programs, and/or the AI/AN population; and establish governance models for new programs. This work would include developing strategic solutions to address specific business needs, sustainable financing models, administrative procedures, dispute resolution processes, and identifying common ground communications.

Experience includes convening and hosting large meetings, including agenda preparation, scheduling speakers, moderate sessions, and evaluating meeting outcomes; and experience working with Washington State Tribes, Urban Indian Health Programs, and Tribal consortia in developing partnerships and coalitions.

4. Development, Evaluation and Assessment of Health Program Delivery for AI/AN Individuals:

ASB will be responsible for developing tools and processes to assess the integrity and effectiveness of health programs and insurance benefits as it relates to services for the AI/AN population. Programs include the delivery of health services by Indian health care providers operated by Tribal governments and Urban Indian Health Programs. Work could include review and assessments of health benefits packages, enrollment, eligibility, and coverage; strategic plans; surveys of providers or clients; and developing strategy models to determine recommended changes and project management services.

Experience includes program and policy development and evaluation and assessment for service delivery to AI/AN individuals; experience working with these topics with Washington State Tribes, Urban Indian Health Programs, and Tribal Consortia; and experience in best practices for AI/AN data collection.

5. Health Care Information Technology for Indian Health Care Providers:

ASB would be responsible for systems/process analysis and assessment; implementation and integration of applications and systems on premises and in the cloud; communications to involved or affected parties; quality assurance reporting; clinical quality measurement; conducting feasibility studies; providing business cases to justify an investment in change; providing project management services to assist HCA to identify and articulate solutions and changes through technology; providing understanding of applicable state and federal laws and regulations; and providing health care and IT trends and best practices.

Experience includes experience related to systems, methods, and practices to manage and protect health care information at rest and in transit, Medicaid Information Technology Architecture Framework (MITA), and Health Care Analytics and Business Intelligence.

6. AI/AN Delivery System Reform:

ASB will be partnering with Tribal governments, Indian health care providers, and Urban Indian health programs to provide innovative, cutting-edge initiatives to drive delivery system reform. This includes development of new models for the payment and delivery of healthcare services and the inclusion of social supports into clinical models. ASB would provide expertise on strategic health care and community partnerships that will accelerate the transition through payment methods, targeted incentives, and provider capacity support to deliver value for outcomes for AI/AN individuals, for services provided by Indian Health Care Providers, and for other entities. ASB could possibly assist with technical support in program design, program financing, and processes for comprehensive project planning development and implementations.

ASB would also provide expertise in community needs assessments and capacity planning, as well as support at the individual provider level. ASB would need to have the ability to rapidly deploy experts and consultants to assist in Indian health care delivery system capacity building and transformation and provide project management services related to the delivery system reform initiatives. Additional services could include providing guidance on certificates of need, anti-trust issues, and legal entity options.

Experience includes evaluating project and provider performance, including support with determining the implications of federal and state delivery system data collection and reporting requirements and prior experience providing reform efforts from other states similar to the state of Washington in the health care industry, specifically for the AI/AN population.

7. Media Vendors and Artists:

ASB will work with Tribal governments, Tribal health and social service programs, Urban Indian Organizations, and/or Native Tribally owned or operated Native media company or Tribal artists to develop creative art elements for AI/AN health messaging which may include the "For Our Lives" campaign, “Native and Strong”, etc. Potential elements would include backgrounds, borders, symbols, visual or audio media, and other creative designs to enhance current campaign material or the development of new campaign material. In addition, ASB would potentially be working on coordinating placement of media buys and collaboration with existing vendors, as well as attending and representing the work at Tribal events. Any art development would have a focus on the unique elements that are culturally specific to the 29 Tribes and 2 Urban Indian Health Programs of Washington State.  

Experience includes prior projects creating media campaign art, collective art and media projects, development of art and art elements for health messaging. Strong preference for experience working with Native art and AI/AN artists.

8. Tribal Health Conferences and Gathering:

ASB will be responsible for organizing and hosting Tribal health care conferences and gathering convening Tribal governments, Indian health care providers, Urban Indian Health Programs, Tribal organizations, and state agency Tribal partners focused on health-related topics. Hosting and organizing the meetings could include coordinating dates and checking availability with potential conference attendees, recruiting presenters, organizing vendors, creating conference materials, managing registration, securing venue and catering, organizing lodging, on-site or virtual management and coordination, accounting for reasonable accommodations for conference attendees, and communications related to all aspects of the conference or gathering.

Experience includes prior hosting of conferences and/or gatherings, with a strong preference for those conferences and/or gatherings to be focused on health care, Tribal related topics, and/or with a focus on Tribal attendance.

Minimum Qualifications

The following are the minimum qualifications for Bidders:

1. Licensed to do business in the state of Washington or provide a commitment that it will become licensed in Washington within 30 calendar days of being selected as the ASB.
2. Bidders must have three (3) years of experience in each Category the Bidders submits a proposal for.
3. Bidder must have two (2) years of experience working with Tribal governments, Tribal partners, Urban Indian health Programs, and/or in a Tribal setting.

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